Job Title Assistant Officer 25hpw (AY)
Job ID 3654
Location University Of The Free State
Job Opening Description Faculty of Humanities Department Afrikaans and Dutch, German and French Assistant Officer: (25 hours per week) Academic Year Job ID: 3654 KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: http://www.ufs.ac.za/templates/vacancies. Applications submitted through any other platform will not be considered. Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. • A detailed curriculum vitae and cover letter (please note that the first three (3) referees on your CV will be contacted with regard to reference checking); • Certified copies (not older than 6 months) of all academic records; • Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications); • A certified copy (not older than 6 months) of your identity document (ID). • Proof of registration with a Professional Body (if applicable). • A copy of your driver’s license (if applicable). Duties and responsibilities: • Handle student queries. • Liaise with other departments / faculties and the public. • Perform general office duties e.g. making photocopies, typing, and sending and retrieving parcels via courier or postal services. • Oversee library collection of the German section as well as library acquisitions via Nevada. • Manage office supplies, assets and requisitions. • Organise events such as film evenings and conferences. • Oversee marketing materials and advertisements. • Manage webpage and Facebook page for the German section. • Assist with administrative tasks related to module evaluations, Prize-giving ceremonies, yearly Goethe examinations, Open Days etc. • Capture semester and examination marks on PS Gradebook. • Assist lecturers with Blackboard as needed. • Administer contracts and payment of part-time workers, external moderators and research fellows. • Organise official travel for academic staff.
Inherent requirements: • Grade 12 or National Vocational Certificate on NQF level 4. • German language proficiency on at least B1-level. • A minimum of one (1) years’ relevant working experience related to the duties and responsibilities. Recommendations: • Relevant Bachelor’s degree on NQF level 7. • Certificate for internationally recognised language exam level B2 / C1 (German as a foreign language). • Work experience, preferably within higher education. Required competencies: • Results Orientated: o The ability to cope with a frequently changing environment and to adapt to evolving situations. o The ability to be reliable, responsible, dependable and to fulfil obligations. o The ability to set high standards, establish tough goals, and to work to achieve success. o The ability to maintain composure and self-control. o The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task. o The ability to deal calmly and effectively with high stress situations.
• Strategic Thinking: o The ability to deal with several activities at a time. o The ability to carefully analyse information and use logic to address issues and problems at work. o The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. o The ability to plan work and to follow plans. o The ability to be creative and open-minded when addressing work issues.
• Business Acumen: o The ability to adhere to rules and strictly follow work regulations. o Proficient in using MS Office. o Good interpersonal and communication skills and the ability to function with ease in the University’s richly diverse working environment. o Proficient in an e-learning environment
• Leading: o The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together. o The ability to maintain high levels of personal motivation, energy and enthusiasm. o The ability to lead, take charge of situations, and offer opinions and directions to others.
• Building Coalitions: o The ability to be self-assured and at ease with people in all types of social situations. o The ability to interact with others and establish personal connections with people. o The ability to negotiate, sell, influence and persuade others. o The ability to make decisions through consultation, collaboration, and working with close supervision. o The ability to be sensitive and understanding to the needs and feelings of others. Assumption of duties: 01 March 2021. Closing date: 27 November 2020. Salary: The annual remuneration package, including benefits is R88 831.90 – R 148 878.04 per annum, depending on the budget available for the position, experience and qualifications. Enquiries: For enquiries, please feel free to contact 051 401 7705/7267 or email Recruit@ufs.ac.za Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. General: The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division. The UFS is committed to the pursuit of excellence, diversity and redress in achieving its equity targets. Our Employment Equity Plan is available at https://ufsacza.sharepoint.com/sites/supportservices/hr/Resources/Employment%20Equity%20Plan_July2017.pdf. For this post, we seek particularly to attract black (i.e. African, Coloured and Indian) and disabled South African candidates. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete or sent by fax or e-mail, will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.