University of The Free Sate: Administartive Officer (Engineering Science Department)

Job Title Administartive Officer

Job ID 3660

Location University Of The Free State

Full/Part Time

Regular/Temporary Regular

Job Opening Description

Faculty of Natural and Agricultural Science Department Engineering Science Administrative Officer (post level 12) (contract appointment: 3 years) Job ID: 3660 KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: Applications submitted through any other platform will not be considered. Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. • A detailed curriculum vitae and cover letter (please note that the first three (3) referees on your CV will be contacted with regard to reference checking); • Certified copies (not older than 6 months) of all academic records; • Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications); • A certified copy (not older than 6 months) of your identity document (ID); • Proof of registration with a Professional Body (if applicable); • A copy of your driver’s license (if applicable). Duties and responsibilities: • Provide administrative assistance to the merSETA Green Manufacturing Index, Green Building Index workshops and Energy Efficient Materials projects. • Provide recording and filing assistance. • Handle communication with relevant role players. • Organise meetings, send out agendas, compile minutes. • Record all communication and file. • Keep record of all financial transactions. • Populate the merSETA NSDMS database with data as required. • Receive and send out communication. • Organise venues, transport, and accommodation for relevant role players. • Liaising and networking with centre coordinators, UFS Faculties, South Campus and Main Campus personnel and support staff, as well as merSETA staff. • Become acquainted with all relevant University and Faculty policies and to implement these appropriately. • Perform other administrative duties as designated by the Head of the School/ Department.

Inherent requirements: • A Diploma in Administration or Office Management on NQF level 5 or higher. • A minimum of three (3) years’ administrative experience.

Recommendations: • Knowledge of UFS PeopleSoft campus solutions and Blackboard. Required competencies: • Business Acumen o The ability to adhere to rules and strictly follow work regulations. o Knowledge to capture data on the merSETA NSDMS system. o Thorough demonstrable knowledge on the use of Microsoft (Word, Excel, Power point) and data capturing. • Results Orientated o The ability to stick with tasks, not give up, and overcome obstacles in completing one's task. o The ability to be reliable, responsible, dependable and to fulfil obligations. • Strategic Thinking o The ability to deal with several activities at a time. o The ability to carefully analyse information and use logic to address issues and problems at work. • Leading o The ability to maintain high levels of personal motivation, energy and enthusiasm. o The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together. • Building Coalitions o The ability to be self-assured and at ease with people in all types of social situations. o The ability to be sensitive and understanding to the needs and feelings of others. o Good interpersonal and communication skills and the ability to function with ease in the University's parallel medium and richly diverse working environment. Assumption of duties: 1 April 2021 Closing date: 27 November 2020. Salary: The annual remuneration package, including benefits is R 301 475.48 - R 378 285.65 per annum, depending on the budget available for the position, experience and qualifications. Enquiries: For enquiries, please feel free to contact 051 401 7267 /7705 /9848 or email Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. General: The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division. The UFS is committed to the pursuit of excellence, diversity and redress in achieving its equity targets. Our Employment Equity Plan is available at For this post, we seek particularly to attract black (i.e. African, Coloured and Indian) and disabled South African candidates. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

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