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UFS invites Office Admin, Project/ Financial Management Grads to apply for this internship in Qwaqwa

Job Title PYEI Intern (40 hours per week) (contract appointment: 6 months) (8 positions) (Job ID: 5029)

Organizational Unit University of the Free State -> Student Affairs

Contract Type Contract

Occupational Level Unskilled

Location Qwaqwa Campus - Qwaqwa, FS ZA (Primary)

Assumption of duties: 1 March 2023 Closing date: 05 February 2023 Salary: A stipend of R5000 will be paid per month. Description Please note that only graduates from/around Qwaqawa will be considered for this opportunity. The purpose of the internship programme is to offer unemployed university graduates (diploma/degree) with no relevant work experience the opportunity to obtain practical workplace exposure and experience in their specified disciplines. This opportunity forms part of the Presidential Youth Employment Initiative (PYEI)-Higher Education Employment Initiative (HEEI), which forms part of the Presidential Employment Stimulus (PES), seeking to mitigate the devastating economic challenges brought about by the COVID-19 pandemic. Youth between the ages of 18 and 35, who are currently unemployed, not studying full time, nor receiving any form of a government grant (including NSFAS) and young people living with disability and women, are eligible and encouraged to apply for this enriching experience. Applicants in a debt repayment agreement for fees owed to the university may also apply. This opportunity is only available to South African Citizens and permanent residents. Duties and responsibilities: • General office administration including but not limited to typing, filing, orders, appointments and queries. • Receive clients at reception and make appointments on electronic system when needed. • Manage the diary of the supervisor. • Meeting administration. • Receive guests and organise functions. • Gather data for reports and surveys. • Arrange travel logistics. • Order office supplies. • Provide Financial reports. • Analyse data. • Receive and control stock. • Record and report facilities that needs maintenance.

Inherent Job Requirements: • A Bachelor’s degree or Advanced Diploma / B.Tech degree / Postgraduate Certificate on NQF level 7 in Office Administration or Project/ Financial Management. • Graduates between the ages of 18 and 35. • Not studying full time, classes preferably after hours. • Must be a South African citizen or permanent resident.

The following criteria apply to the selection of candidates: • Have not participated in any learnership / internship programme. • Willing to sign a learnership / internship agreement with the UFS. • Candidate must be available for a period of six (6) months.



Competencies Key Competencies Required: Results orientated: - The ability to be reliable, responsible, dependable and to fulfil obligations. - The ability to deal calmly and effectively with high stress situations. Strategic thinking: - The ability to deal with several activities at a time. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. Business acumen: - Punctual, well-organised and responsible work ethics. - Proficient in using MS Office. Leading: - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together. Building coalitions: - The ability to be self-assured and at ease with people in all types of social situations. - The ability to be sensitive and understanding to the needs and feelings of others.


Required Documents Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. *Certified copies must not be older than 6 months • a detailed curriculum vitae and cover letter; • two (2) testimonials. • certified copies (not older than 6 months) of all academic records; or confirmation of completion. • certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications); • a certified copy (not older than 6 months) of your identity document (ID); • proof of registration with a Professional Body (if applicable); • A copy of your driver’s licence (if applicable).



Enquiries: For enquiries, please feel free to contact 051 401 9810 or email MofoloNG@ufs.ac.za / Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979 / 9810 / 9813 / 9814 / 9848 for assistance.

General: The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/division.



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