UCT: Administrative Assistant (Cape Town)


(Payclass 07)

Faculty Office Academic Administration

Faculty of Engineering and the Built Environment

The Faculty of Engineering and the Built Environment enjoys an international reputation. At the heart of our vision is the desire to foster strong analytical skills, practical ingenuity and creativity, good communication and high ethical standards and professionalism, as well as the ability to be lifelong learners. One of the core aspects of our vision as a faculty is to develop outstanding graduates and scholars, who contribute to society and address socioeconomic challenges through their work. The Faculty has six academic departments (Architecture Planning and Geomatics; Civil Engineering; Construction Economics and Management; Chemical Engineering; Electrical Engineering and Mechanical Engineering) and the Faculty Office. The Faculty Office includes the Dean’s Office, Academic Administration, Finance, Human Resources, IT and Facilities, Communications, Development and Marketing, Student Counselling and Continuing Professional Development. The successful candidate will be working in Academic Administration. The main purpose of this position is to support the Undergraduate Manager in providing an effective and efficient administrative service to the Faculty, undergraduate students and applicants, in all aspects of academic administration and servicing of academic committees.

Requirements for the job:

• Grade 12, with preferably a 3-year tertiary qualification.

• Three years of university or equivalent experience working in a changing environment.

• Experience with transactional databases and or PeopleSoft.

• Experience with spreadsheets at the intermediate level.

• Experience with servicing committees.

• Strong interpersonal and well-developed communication (verbal and written) skills.

• The ability to work independently and as part of a team.

• The ability to work under pressure in a highly demanding environment with competing pressures.

• Initiative and willingness to work flexible hours based on work pressure at peak periods

The following will be advantageous:

• Experience with implementation of online academic administration systems and procedures.


• Online Admissions and Online Registration

• Online Student Administration (academic concessions, curriculum changes, credit and exemptions, leave of absence, progression statuses, mark changes, qualifiers and distinctions, Dean’s Merit List, prizes and awards)

• Online and in-person student queries, help and advice

• Detailed and thorough investigation and maintenance of Student Records for funding and graduation purposes.

• Committee work: drafting agendas, writing detailed minutes and follow-up work on behalf of the Timetable Committee

The annual cost of employment, including benefits (where applicable), is between R 337,873 and R 397,499.

To apply, please e-mail the below documents in a single pdf file to <name> at itumeleng.likhoele@uct.ac.za

- UCT Application Form (download at http://forms.uct.ac.za/hr201.doc)

- Cover letter, and

- Curriculum Vitae (CV)

Click HERE to Download Application Form

Please ensure the title and reference number are indicated in the subject line.

An application which does not comply with the above requirements will be regarded as incomplete.

Only shortlisted candidates will be contacted and may be required to undergo an assessment.

Telephone: 021 6502699

Website: Faculty of Engineering & the Built Environment (uct.ac.za)

Reference number: E22417

Closing date: 02 May 2022

Post by UCT

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