The Beverage Company: Accounts Payable Administrator x5 (Isando)

Accounts Payable Administrator x5

Company The Beverage Company

Reference # 671, 672, 673, 674, 675

Published 09/09/2020

Salary Market Related

Location Isando, Gauteng, South Africa


As a Creditors/Payments Administrator, you will be responsible to ensure excellent customer service to both internal and external stakeholders through exceptional Payment management of customer accounts & effective and efficient resolution of supplier queries

Job Functions Financial Planning

Industries Food & Beverages


Accounts Payable Administration

• Management of Supplier Payments aligned to policy

• Full and through understanding of the PTP process and procedures

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices to supplier statements

• Preparation and consolidation of all supplier reconciliations, documents to facilitate & support final payment decisions

• Reconciles processed work by verifying entries and comparing system reports to balances.

• Charges expenses to accounts and cost centres by analysing invoice/expense reports; recording entries.

• Updates & reports creditors by totalling unpaid suppliers

• Maintains supplier records through monthly review of Supplier masterdata.

• Verifies validity of account discrepancies by obtaining and investigating information from Procurement, internal departments, and from suppliers.

• Resolves valid or authorized claims by entering adjusting entries.

• Resolves payments by examining supplier statements, supplier history, payment terms; coordinating contact between creditors and internal departments

• Issuing of monthly supplier statements

• Pays vendors by monitoring discount opportunities, and resolving purchase order contract, invoice, or payment discrepancies and documentation.

• Ensures credit is received for outstanding memos/claims.

• Verifies vendor accounts by reconciling monthly statements and related transactions.

• Maintains historical records by filing documents.

Adherence to the health, safety and environmental standards

• Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee

• Ensure compliance to all relevant legislation

• Conversant with relevant business information, policies, processes and procedures

• Maintains expected performance standards

• While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description.


Qualifications and Experience

• National Diploma / NQF 6 (Preferred)

• Upto 3 years experience (Operational) FMCG, experience in a creditors department

Key Qualities

Critical Success Factors

• Financial understanding & accuracy

• Proficient with all Microsoft Office tools & preferably an Advanced Excel user

• Analytical mind, organized, precise and meticulous

• Ability to take initiative, learn quickly and strive for results

• Excellent communication skills both verbal and written

• Strong team player

• Conscientious with follow-up & feedback

• Diploma in creditor’s management would be advantageous


• Routine communication with customers or clients

Problem Solving

• Proactive identification of problems that are concrete and procedural, apply known solutions in line with guidelines provided or escalate more difficult problems to superiors.

Relationships Maintained

• Others outside the organisation

Behavioural Competencies

Planning and Organising

• Manages time effectively, ensuring effective completion of tasks under stressful deadlines.

• Able to prioritise activities and resources, ensuring that results are achieved effectively.

• Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.

Customer Relations

• Asks questions to identify customer needs or expectations

• Follows through and meets personal commitments to others on time

• Takes responsibilities seriously and consistently meets the clients’ expectations for quality, service, and professionalism.

• Continuously monitors delivery to make sure the customer is receiving good service

• Shows a strong commitment to exceeding customer expectations

• Able to own responsibility for mistakes, apologise and make suitable changes to services

Continuous Improvement

• Increases performance expectations when success has been achieved

• Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc.

• Finds ways to fast-adapt improvement ideas to work processes

• Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements