Secretary x9 posts at Dept of Defence for semiskilled candidates with Administration/Secretarial experience
- Career Exibs SA
- Nov 11
- 5 min read
DEPARTMENT OF DEFENCE
CLOSING DATE : 21 November 2025 at 16h00 (Applications received after the closing date and faxed copies will not be considered).
POST 41/16 : SECRETARY REF NO: ADAFMN/01/41/25/07
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : Air Defence Artillery Formation Headquarters (ADA FMN HQ)
REQUIREMENTS : A minimum of Grade 12 or equivalent, experience in the
Administration/Secretarial and an appropriate academic qualifications in the
field will be an added advantage. Special requirements (Skills needed):
Language skills and the ability to communicate well with people from different
levels. Knowledge of Ms Word, Excel, Power point and Lotus note. Typing
skills. Ability to operate office equipment (fax, scanner, photocopies and
internet). Good interpersonal skills and organisational skills. Higher levels of
professionalism and reliability. Ability to act with tact and discretion. Good
telephone etiquette. Self-motivation and flexible. The successful candidate will
be required to obtain a Security Clearance within a year of employment.
DUTIES : A successful candidate will be required to perform the following duties:
Provides secretarial and clerical support to the Directorate. Receive telephone
calls and refers the calls to the correct role players. Operate office equipment
like fax machine and photocopiers. Coordinate all travel and related logistical
arrangements for the Director. Compile and submit subsistence and travel
(S&T) claim. Arrange meetings and events for the Director. Identify venues,
invite role players, organizes refreshment and sets up schedules for meetings
and events. Record basic minutes of the meeting of the Director. Draft routine
correspondence and reports. Establish and maintain filing system in the
Directorate. Manage incoming and outgoing documents. Handle the
procurement of standard items like stationary, refreshments etc. Remain
abreast with the procedures and processes that apply in the DOD to ensure
efficient and effective support to the Directorate.
ENQUIRIES : Warrant Officer A. Macdonald Tel No: (012) 355 2427
APPLICATIONS : Department of Defence SA Army Air Defence Artillery Formation, Private Bag
X123, Pretoria, 0001 or Hand deliver at SA Army Air Defence Artillery
Formation, Corner Patriot and Karelboom Street, Sebokeng complex Block H
1, Pretoria 0001 or email to Beauty.msiza@dod.mil.za
NOTE : It is the Department’s intention to promote equity (race, gender and disability)
through the filling of this posts with candidates whose
transfer/promotion/appointment will promote representivity in line with the
numeric targets as contained in our Employment Equity plan.
POST 41/17 : SECRETARY REF NO: ARMYHQ/01/41/25/08 (X7 POSTS)
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : SA Army Headquarters Unit, Dequar Road, Pretoria
REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent. Secretarial/Administration
experience will be an added advantage. Special requirements (Skills needed):
Good Communication skills. Language proficiency in English (written and
verbal). Sound planning, organisational, and coordinating skills. Good
telephone etiquette. Computer literate (i.e. MS Word, MS PowerPoint, and MS
Excel). Ability to interact well with people at all levels. Ability to pay attention to
details. Must be creative and innovative. Excellent secretary skills. High level
of reality. Ability to act with tact and discretion. Ability to search and analyse
documents and situations. The successful candidate must be able to obtain a
confidential clearance within a year.
DUTIES : A successful candidate will be required to perform the following duties: Receive
telephone calls and refer to the correct role players. Provide secretarial
functions in board meetings. Type/write documents, memorandums, letters,
and reports. Deal with classified documents and files. Arrange venues and
events, and invite role players. Arrange accommodations and traveling
substance S&T advances and claims for the Chief Director Force Structure
Elements.
ENQUIRIES : WO2 X.M. Mpongoshe/ Ms E.T. Nyakhulalini Tel No: (012) 355 1455/1602
APPLICATIONS : Department of Defence, SA Army Headquarters Unit (Army Headquarters)
Dequar Road, Private Bag X981, Pretoria, 0001 or hand deliver at SA Army
Headquarters Unit, No 1 Dequar Road or email to
NOTE : It is the Department’s intention to promote equity (race, gender and disability)
through the filling of this posts with candidates whose
transfer/promotion/appointment will promote representivity in line with the
numeric targets as contained in our Employment Equity plan.
POST 41/18 : SECRETARY REF NO: ASBBFN/01/41/25/09
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : ASB Bloemfontein
REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent. Secretarial/Administration
experience will be an added advantage. Special requirements (skills needed):
Computer literate (MS Word, Power Point, Access and Excel). Typing skills.
Ability to communicate effectively in English (written and verbal). Knowledge of
all required policies and procedures. Analytical and innovative thinking ability
as well as problem solving skills. Excellent interpersonal skills. Sound
organisational skills. High level of reliability. Ability to act with tact and
discretion.
DUTIES : A successful candidate will be required to perform the following duties: Answer
telephone, make telephone calls on behalf of the GOC, canalize telephone
calls to the relative division of the department , arrange meetings, take notes
and do typing for the GOC, update diary, make arrangements for the GOC
journeys, and accommodation , book accommodation for meetings, submit
claims for accommodation expenditure, receive visitors and prepare
refreshments, collect newspapers clippings of reports which maybe of
importance to the GOC.
ENQUIRIES : Major V.L. Fokase/ Ms N.P. Mngezana: Tel No: (015) 402 1120/1093/0739
APPLICATIONS : Department of Defence, Army Support Base Bloemfontein, Private Bag
X20599, Bloemfontein, 0700 or may be hand delivered to Army Support Base
Bloemfontein, Nelson Mandela Drive, Universitas, Bloemfontein, 9301 or email
NOTE : It is the Department’s intention to promote equity (race, gender and disability)
through the filling of this posts with candidates whose
transfer/promotion/appointment will promote representivity in line with the
numeric targets as contained in our Employment Equity plan.
NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon, qualifications, relevant experience and research output. The shortlisted candidates will be subjected to two (2) preentry assessments (practical and ethical exercise) which will determine the candidate’s suitability. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules
National Departments
Download Z83 Forms