Career Opportunities: Management Secretary (28527)
Req Id 28527 - Posted 02/10/2020 - Administration - 2-5 years - South Africa - Ngodwana Mill - Human Resources - Ngodwana Mill
Sappi Southern Africa
Management Secretary (Grade 10)
Sappi Ngodwana Mill requires a Management Secretary to provide an effective administration and support function to the General Manager and Head of Department team.
This role reports into the General Manager
The main responsibilities of the role are:
View daily calendar activities and discuss with line manager
View daily e-mails and prioritise as per line manager boundaries set and agreed
Plan daily, weekly and monthly activities and events
Answer calls and take messages for relevant manager/s
Update reports and circulate on time
Collate monthly report.
Do all travel, flights, cars and hotels on the Amadeus system for Ngodwana Mill
Manage all overseas travel through travel agent.
Process cash slip receipts on the SAP Expense account for Manager.
Coordinate events (Small projects, VIP visits, Mill review, departmental functions, etc.).
Interact and work closely with PR department for planning and executing events
Coordinate and control all new and upgraded cell phones for Ngodwana Mill.
Manage notice boards and general information
Manage store requisitions
Perform minute taking
Manage the cleaning staff for administration building
Create purchase requisition for yearly and adhoc orders
Perform monthly invoice service acceptance
Manage the four guesthouses.
Update the standby list for management
SAP Time Management for HOD team
The ideal candidate should have:
NQF5 or an equivalent Secretarial / Office Administration qualification
3 Years’ Experience in Administration
Closing date for applications: 24 February 2020