Career Opportunities: Management Secretary (28527)

Req Id 28527 - Posted 02/10/2020 - Administration - 2-5 years - South Africa - Ngodwana Mill - Human Resources - Ngodwana Mill

Sappi Southern Africa

Ngodwana Mill

Management Secretary (Grade 10)

Sappi Ngodwana Mill requires a Management Secretary to provide an effective administration and support function to the General Manager and Head of Department team.

This role reports into the General Manager

The main responsibilities of the role are:

View daily calendar activities and discuss with line manager

View daily e-mails and prioritise as per line manager boundaries set and agreed

Schedule meetings

Plan daily, weekly and monthly activities and events

Answer calls and take messages for relevant manager/s

Update reports and circulate on time

Collate monthly report.

Travel management:

Do all travel, flights, cars and hotels on the Amadeus system for Ngodwana Mill

Manage all overseas travel through travel agent.

Process cash slip receipts on the SAP Expense account for Manager.

Coordinate events (Small projects, VIP visits, Mill review, departmental functions, etc.).

Interact and work closely with PR department for planning and executing events

Coordinate and control all new and upgraded cell phones for Ngodwana Mill.

Manage notice boards and general information

Manage stationery

Manage store requisitions

Perform minute taking

Manage the cleaning staff for administration building

Create purchase requisition for yearly and adhoc orders

Perform monthly invoice service acceptance

Manage the four guesthouses.

Update the standby list for management

SAP Time Management for HOD team

The ideal candidate should have:

Grade 12

NQF5 or an equivalent Secretarial / Office Administration qualification

3 Years’ Experience in Administration

Closing date for applications: 24 February 2020