SANRAL: INTERNSHIP - Project Management Assistant (Pietermaritzburg)

INTERNSHIP: Project Management Assistant (X2)

(12 MONTHS FIXED-TERM CONTRACT)

REPORTS TO N2 & N3 Program Managers

DATE 07 April 2021

LOCATION Eastern Region, 58 Van Eck Place, Mkondeni, Pietermaritzburg

APPOINTMENT TYPE Fixed-term Contract


POSITION OBJECTIVE:

The purpose of the internship is to provide work-based experience to the suitable candidate in providing professional project administrative support across multiple projects to a centralized Project Team whilst developing and maintaining excellent working relationships with all SANRAL stakeholders to ensure required business results.






MINIMUM REQUIREMENTS:

• A Bachelor of Project Management / Office Administration or equivalent relevant qualification.

• Good command of English.

• Works well under pressure.

• Ability to remain calm in volatile situations.



ADVANTAGEOUS:

• A postgraduate qualification in Project Management/ Office Administration or equivalent relevant qualification.

• A valid driver license

• Ability to manage stakeholders from diverse backgrounds.

• Multilingual in any two vernacular languages.



KEY RESPONSIBILITIES:

• Capturing the applications received towards establishment of the N2 and N3 program database.

• Providing required administration support on the daily and monthly reporting updates pertaining to the N2 and N3 upgrade.

• Scheduling and managing weekly/monthly progress meetings for the 10 and 14 packages on this N2/N3 Program (Providing oversight on program diary)

• Taking minutes at progress meetings and keeping record of such minutes.

• Scheduling Project Liaison Committee meetings and providing required administration support such as coordinating committee meeting attendance/securing meeting venues, etc

• Keeping record of each construction contract progress and record of issues pertaining to each construction package

• Providing all other administration duties required on the N2 and N3 upgrade program

• Provide limited technical input on projects when the project manager is not available;

• Coordinating logistics for project meetings;

• Attend to public queries;

• Ensure continuous professionalism with staff and stakeholders;

• Cultivate and maintain good working relationships with key stakeholders,

• Updating internal and AG audit checklists to ensure project is audit ready;

• Circulation of design reports and draft tender documents to project managers and regional specialists, capturing of comments and filing of the final reports/documents.

• Accurate and proficient uploading of documents and drawings to EDMS from project inception to close-out

• Maintain relevant databases for project related information including milestones and expenditure, e.g. updating spreadsheets for contract details, claims, variance reporting, etc

• Ensure correct profiling of documents on EDMS;

• Ensure proper filing of all memos and correspondence in project file


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