Intern: Financial Assistant
Date Posted: 05-Nov-2020
Location: Bellville, Western Cape, South Africa
Company: Sanlam Group
Who are we? Sanlam Group Technology and Information (GTI) is responsible for Group-wide Technology and Information Governance, Technology Architecture oversight and guidance as well as the Group’s Cyber Security oversight and governance. GTI is also responsible for IT Shared services to businesses in the Group which is provided through three units namely Infrastructure-, Application- and Security shared services. The shared service business model is based on commercial principles and the foundation of the model is a constant drive for consolidation, standardisation, automation and optimisation. As such, GTI has accountability for the design and implementation of agreed IT controls, governance frameworks, policies, standards and solutions to ensure business continuity and minimise information security risks.
What will you do? This is a Support role to the Finance department. The role does require a well-balanced individual to navigate between huge amounts of invoices and financial deadlines. Priorities changed constantly and this person needs to be adaptive to that. Key is to balance the deliverables with the people you have to deliver this and keep them motivated. Zero tolerance for error and absolute necessity for correctness make this a key building block for the Group Finance Team. The role is primarily accountable to ensure that all the financial and accounting data is allocated to the correct groups and that money (including forex and local payments) are processed according to required standard and according to the pre-defined Governance. This person is responsible to communicate to Internal as well as external stakeholders and can have an impact on the Brand of GTI on how we are doing business.
What will make you successful in this role? Responsibilitites: • Payment of Consultants / Services • Keep payment sheet up to date for consultants • Purchase Orders for Consultants • Contractors Audit Reporting • Capturing and Recon of Invoices and Journal • Journals for Accruals and Receipt of Goods on PO’s • Verify Receipt of Goods • Assisting with investigations of forward cover / early payments with Vendors • Investigate variances between actuals and budget • Provide reasons for over / under spend on recon items monthly • Follow-up and obtain approvals from relevant Exco/Manco members on critical time sensitive documents, payments and approvals • Obtain / Validate Quotes / Invoices – oversee • Handling Ad hoc payment queries or requests directly from Vendors and Clients • Assist with audit queries and provide necessary documentation. • Handling of queries on a daily basis • Prioritise and re-prioritise work to meet deadlines due to changes • Ensure that processes are draw up and kept up to date for consistence in delivery. • Sending reminders for new consultant contracts to stakeholders in advance, following up to ensure that the division is not exposed to over payment of ontracts/contractors • Handling Ad hoc queries or requests from Vendors and Clients
Qualifications: • Matric • Post Matric will be an advantage
Experience and Knowledge: • Understanding of accounting principles • Experience of the financial and accounting environment for at least 2 years • Microsoft Office (strong excel skills) • Experience in providing support for month end in a finance environment • Working on JDE or SAP will be an added advantage Knowledge and Skills Recording of financial Transactions Reconciliations and query resolution Compliance with SOP's and SLA's Authorisation of transactions within mandates
Personal Attributes Manages conflict - Contributing independently Demonstrates self-awareness - Contributing independently Optimises work processes - Contributing independently Action orientated - Contributing independently
Build a successful career with us We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its business clusters – Sanlam Personal Finance, Sanlam Emerging Markets, Sanlam Investments, Sanlam Corporate, Santam, Miway, as well as the Group Office – the group provides many opportunities for growth and development.
Core Competencies Cultivates innovation - Contributing independently Customer focus - Contributing independently Drives results - Contributing independently Collaborates - Contributing independently Being resilient - Contributing independently
Turnaround time The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.
Our commitment to transformation The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.