Clerks x28 at EC Dept of Education for unskilled candidates
- Career Exibs SA
- Dec 7, 2024
- 8 min read
EASTERN CAPE DEPARTMENT OF EDUCATION
POST 45/297 : SCM CLERK: DEMAND AND ACQUISITION MANAGEMENT SERVICES (5 POSTS)
Chief Directorate: Cluster A & B Directorate: ANE Education District
SALARY : R216 417 – R242 928 per annum (Level 05)
CENTRE : Alfred Nzo East, Ref No: DoE-SCDAMS108/11/2024
Chris Hani East, Ref No: DoE-SCDAMS109/11/2024
OR Tambo Inland, Ref No: DoE-SCDAMS110/11/2024 (2 POSTS)
Buffalo City Municipality, Ref No: DoE-SCDAMS111/11/2024
REQUIREMENTS : A grade 12 certificate with no experience required. Effective communication skills (written and verbal skills) and a good command of English language. Knowledge of the Public Service Legislative Framework. Proven competent knowledge of basic office administration practice. Knowledge of procurement systems Competencies: Computer Literacy, Excellent Communication Skills, Administration Skills, People Skills, Organisational Skills, Typing and Writing Skills, Strong Leadership Skills, Basic financial recording, minute taking and report writing skills. Knowledge of Education Sector will be added advantage.
DUTIES : Coordinate the development of specification, terms of reference and administer quotations / bidding procedures. Provide district demand planning and management support services. Generate orders for procurement of goods and services in line with the approved quotations / bid awards. Administer and maintain procurement system.
ENQUIRIES : Mr Harmse Tel No: 040 608 4200 E-Recruitment Enquiries:erecruitment@ecdoe.gov.za
POST 45/298 : SCM CLERK: FLEET MANAGEMENT SERVICES (3 POSTS)
Chief Directorate: Cluster A & B Directorate: Education District
SALARY : R216 417 – R242 928 per annum (Level 05)
CENTRE : Buffalo City Municipality, Ref No: DoE-SCFMS113/11/2024
Nelson Mandela Bay, Ref No: DoE-SCFMS114/11/2024
Sarah Baartman, Ref No: DoE-SCFMS115/11/2024
REQUIREMENTS : A grade 12 certificate with no experience required. Effective communication skills (written and verbal skills) and a good command of English language. Knowledge of the Public Service Legislative Framework. Proven competent knowledge of basic office administration practice. Knowledge of procurement systems Competencies: Computer Literacy, Excellent Communication Skills, Administration Skills, People Skills, Organisational Skills, Typing and Writing Skills, Strong Leadership Skills, Basic financial recording, minute taking and report writing skills. Knowledge of Education Sector will be added advantage.
DUTIES : Implement departmental fleet management policy, procedure and delegations. Administer the provisioning of fleet management services. Provide travel and accommodation administration support service. Provide general clerical support services within the section. Provide financial administration support services in the section. Provide administrative support on control of the departmental transport services. Provide administrative support on the acquisition of subsidized and departmental vehicles. Monitor risk on departmental transport services. Provide secretariat support services for the Transport Committees.
ENQUIRIES : Mr Harmse Tel No: 040 608 4200 E-Recruitment Enquiries:erecruitment@ecdoe.gov.za
POST 45/299 : ADMINISTRATION CLERK: ASSET AND STORES MANAGEMENT (7 POSTS)
Chief Directorate: Cluster A & B Directorate: Education District
SALARY : R216 417 – R242 928 per annum (Level 05)
CENTRE : Chris Hani East, Ref No: DoE-ACASM94/11/2024
Joe Gqabi, Ref No: DoE-ACASM116/11/2024
Amathole East, Ref No: DoE-ACASM117/11/2024
Amathole West, Ref No: DoE-ACASM118/11/2024(2 POSTS)
Nelson Mandela Bay, Ref No: DoE-ACASM119/11/2024
Sarah Baartman, Ref No: DoE-ACASM120/11/2024
REQUIREMENTS : A grade 12 certificate with no experience required. Effective communication skills (written and verbal skills) and a good command of English language. Knowledge of the Public Service Legislative Framework. Proven competent knowledge of basic office administration practice. Knowledge of procurement systems Competencies: Computer Literacy, Excellent Communication Skills, Administration Skills, People Skills, Organisational Skills, Typing and Writing Skills, Strong Leadership Skills, Basic financial recording, minute taking and report writing skills. Knowledge of Education Sector will be added advantage.
DUTIES : Implement assets and disposal policies, procedure and delegations. Plan and administer the acquisition and optimal utilisation of movable assets and liaising thereof. Maintain and reconcile the district moveable assets register, including internal transfers. Implement loss and damage prevention and other control strategies. Administer disposal management practices. Provide district inventory and store management services.
ENQUIRIES : Mr Harmse Tel No: 040 608 4200 E-Recruitment Enquiries:erecruitment@ecdoe.gov.za
POST 45/300 : ACCOUNTING CLERK: EXPENDITURE MANAGEMENT (6 POSTS)
Chief Directorate: Cluster A & B Directorate: Education District
SALARY : R216 417 – R242 928 per annum (Level 05)
CENTRE : Alfred Nzo East, Ref No: DoE-ACEM121/11/2024
Joe Gqabi, Ref No: DoE-ACEM122/11/2024
OR Tambo Inland, Ref No: DoE-ACEM123/11/12024
Buffalo City Mtro, Ref No: DoE-ACEM124/11/2024
Chris Hani West, Ref No: DoE-ACEM125/11/2024
Nelson Mandel Bay Ref No: DoEEM126/11/2024
REQUIREMENTS : A grade 12 certificate with no experience required. Effective communication skills (written and verbal skills) and a good command of English language. Knowledge of the Public Service Legislative Framework. Proven competent knowledge of basic office administration practice. Knowledge of procurement systems Competencies: Computer Literacy, Excellent Communication Skills, Administration Skills, People Skills, Organisational Skills, Typing and Writing Skills, Strong Leadership Skills, Basic financial recording, minute taking and report writing skills. Knowledge of Education Sector will be added advantage.
DUTIES : Assist in arranging expenditure and budget control meetings and attend such meetings on request. Assist in preparing variety of financial budgetary reports, i.e. Cash Flow Report or IYM monthly. Responsible for capturing budget on Basic Accounting Systems (BAS). Responsible for compilation of journals to correct misallocation and misclassification of expenditure. Provide assistance in the facilitation of reallocation of funds and fund shift. Capture decision in respect of reallocation of funds and fund shift on BAS. Assist in providing correct financial item codes, in order of SCOA, to the end-user. Extract variety of reports from BAS as per request and upon instruction by the supervisor. Assist in drafting budget allocation letters and ensure timely submission to budget holders. Assist and give input during the preparation of regional business and operational plans. Render assistance in relation to general administrative functions as required in management accounting section. Responsible for maintaining effective internal filling system of the section. Render Financial Accounting transactions, Receive invoices. Check invoices for correctness, verification and approval (internal control). Process invoices (e.g. capture payments). Filing of all documents. Collection of cash. Perform Salary Administration support services, Receive salary advice. Process advice (e.g. check advice for correctness, capture salaries, bonuses, salary adjustments, capture all deductions etc). File all documents Perform Bookkeeping support services, Capture all financial transactions. Clear suspense accounts, Record debtors and creditors. Process electronic banking transactions. Compile journals. Render a budget support service, Collect information from budget holders. Compare expenditure against budget. Identify variances. Capture, allocate virements on budgets. Distribute documents regarding the budget. File all documents. Receive and capture cash payments.
ENQUIRIES : Mrs Gqoli Tel No: 0404 608 4200 E-Recruitment Enquiries:erecruitment@ecdoe.gov.za P
POST 45/293 : REGISTRY CLERK: CONDITIONS OF SERVICES (7 POSTS)
Chief Directorate: Cluster A Directorate: Education District
SALARY : R216 417 – R242 928 per annum (Level 05)
CENTRE : Alfred Nzo West, Ref No: DoE-RCSC90/11/2024
Amathole East, Ref No: DoE-RCSC91/11/2024
Amathole West, Ref No: DoE-RCSC92/11/2024
Buffalo City Municipality, Ref No: DoE-RCSC93/11/2024
Joe Gqabi, Ref No: DoE-RCSC94/11/2024
Nelson Mandela Bay, Ref No: DoE-RCSC95/11/2024
Sarah Baartman, Ref No: DoE-RCSC96/11/2024
REQUIREMENTS : A grade 12 certificate with no experience required. Effective communication skills (written and verbal skills) and a good command of English language. Knowledge of the Public Service Legislative Framework. Proven competent knowledge of basic office administration practice. Knowledge of registry duties, practices as well as the ability to capture data, and operate computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Computer Literacy, Excellent Communication Skills, Administration Skills, People Skills, Organisational Skills, Typing and Writing Skills, Strong Leadership Skills, Basic financial recording, minute taking and report writing skills. Knowledge of Education Sector will be added advantage.
DUTIES : The successful candidate will be responsible for the opening and closing of files according to the applicable record classification system; Filing, storing, tracing and retrieving documents and pending files; Ensuring that index cards are completed; Helping with the allocation of filing numbers; maintain the usage of the franking machine by delegated registry clerks; Franking mail items, recording items of monetary values received through the post and updating the control registers on a daily basis; Do spot checks on postal articles in order to ensure that no private postal articles are franked by mistake; Locking mail in the postal bag for messengers/drivers to deliver to the Post Office; Maintaining remittance register; Recording all valuable articles as prescribed by the applicable laws and policies; Sending wrong remittances received back to senders through registered post and recording reference numbers in the register; Keeping daily record of amount of letters franked; Handling all courier related enquiries; maintaining the sorting and dispatching of mail; Distributing notices on registry issues; Attending to clients; Handling telephonic enquiries on Registry related work; Receiving and registering hand delivered mail and files; Scanning files electronically; Sorting and packaging files for archiving and distribution; Compiling list of documents to be archived and submitting the list to the supervisor; Keeping record of the archived documents;
ENQUIRIES : Miss Madonsela Tel No: 040 608 4200 E-Recruitment Enquiries:erecruitment@ecdoe.gov.za
APPLICANTS : Applications must be submitted ONLY via the e-Recruitment System, available at: https://erecruitment.ecotp.gov.za/ and/or at: www.ecprov.gov.za (under Careers). The Provincial e-Recruitment System is available 24/7 and Closes at 23: 59 on the Closing Date. To report technical glitches, or for assistance regarding any system related issues, send an email with your ID Number, your profile email address, and the details of your issue to erecruitment@ecdoe.gov.za (NB: NOT CVs). Technical support is limited to working hours: (08:00-16:30 Mon-Thursday and 08:00-16:00 on Fridays). Should you submit your applications/CVs to erecruitment@ecdoe.gov.za and not as specified, your application will be regarded as lost and will not be considered.
CLOSING DATE : 23 December 2024. No Late/ No Faxed/ No e-Mailed/ No Posted/ No Handdelivered applications will be accepted.
NOTE : Applications must be submitted on a duly complete Z83 form (effective from 01 January 2021) obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents, e-Recruitment System automatically generates Z83 immediately you apply. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a fully completed signed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on interview day. Under My Job Applications, the system Z83 does not reflect work experience, and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents to HR on or before the interview date. Applicants with foreign qualifications would be required to 136 submit an evaluation certificate from the South African Qualification Authority (SAQA) on or before the day of the interview. Failure to submit all the requested documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. It is the department’s objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. In filling of these posts gender equity and people living with disability will be highly considered to adhere to the EE targets of the department. The Department reserves the right to amend/ review/ withdraw advertised posts if by so doing, the best interest of the department will be well served. (Females and People with disabilities are also requested to apply and indicate such in their applications). Enquiries must be directed to the specified contact person. e-Recruitment Enquiries: erecruitment@ecdoe.gov.za
Download Z83 Forms