Reference # 2019033
Contract Type Permanent/Contract
Salary Market Related
Location Century City, Western Cape, South Africa
The Programme Administrator position supports and delivers on administrative tasks related to a specific HIV/AIDS/TB programme implemented in selected districts in South Africa, reporting to the Programme Specialist.
Job Functions Administration
•Day to day office management and administration assistance to the programme specialist/manager and programme team
•Communication with contracted implementers as required
•Travel arrangements (flights, accommodation, shuttles, etc) for implementers and staff for meetings, trainings and events
•Monitoring deliverables of implementers and feeding back to the programme specialist as required
•Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to Finance
•Develop and maintain a network of working level external contacts
•Liaison with third parties (ie caterers) as required
•Assemble materials (stationery, printing, etc) for meetings and trainings
•Perform work related errands, including going to the post office, bank, shops
•Arrange and take notes for meetings
•Document management and filing, including electronic filing
•Networking as required
•Maintain office supplies and equipment inventory as required
•Maintain administrative records including meeting minutes and reports
•Any other duties as required by the project
Qualifications, skills and Experience required
•Matric certificate or equivalent NQF qualification.
•An Office/Business Administration Diploma would be a strong recommendation.
•Strong computer knowledge (Excel, Word and PowerPoint, E-mails, Internet).
•At least 3 years Administrative and / or PA experience.
•Strong attention to detail and meticulous organisational skills.
•Good knowledge of venues and accommodation within the Gauteng province.
•Previous experience arranging flight bookings, handling training logistics.
•Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.
•A working background in the NGO field will be an added advantage
•Valid driver’s license
•Sound interpersonal relations and professional customer service orientation
•Ability to multi-task, juggle schedules and deal with short deadlines
•Attention to details
•Organisational and problem-solving skills and ability to prioritize
•Only short-listed candidates will be contacted. If you have not been contacted within 2 weeks consider your application as unsuccessful. NACOSA reserves the right not to make any appointment in this position.
•NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act.
Job Closing Date 29/02/2020