Judges Secretary x6 posts at Office of the Chief Justrice for unskilled candidates
- Career Exibs SA
- May 9
- 14 min read
OFFICE OF THE CHIEF JUSTICE
The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives of section
195 (1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment
Equity Act, 1998 (Act55) of 1998) and the relevant Human Resources policies of the Department will be taken into
consideration and preference will be given to Women, Persons with Disabilities and youth.
APPLICATIONS : National Office (Midrand): Quoting the relevant reference number, direct your application to:
The Director: Human Resources, Office of the Chief Justice, Private Bag X10, Marshalltown,
2107 or hand deliver applications to the Office of the Chief Justice, Human Resource
Management, 188, 14th Road, Noordwyk, Midrand, 1685.
Free State/Bloemfontein: Quoting the relevant reference number, direct your application to: The
Provincial Head, Office of the Chief Justice, Private Bag X20612, Bloemfontein, 9300 or hand
deliver applications to the Free State High Court, Corner President Brand and Fontein Street,
Bloemfontein, 9301
Western Cape: Quoting the relevant reference number, direct your application to: The Provincial
Head, Office of the Chief Justice, Private Bag X14, Vlaeberg, 8018. Applications can also be
hand delivered to 30 Queen Victoria Street, Cape Town
Kimberley: Quoting the relevant reference number, direct your application to: The Provincial
Head, Office of the Chief Justice, Private Bag X5043, Kimberley, 8300. Applications can also be
hand delivered to: The High Court, Sol Plaaitjie Drive, Room B107, Kimberley
Land Court/Pretoria/labour and Labour Appeals Court: Quoting the relevant reference
number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag
X7, Johannesburg, 2000. Applications can also be hand delivered to the 12th floor, Cnr Pritchard
and Kruis Street, Johannesburg
Pietermaritzburg: Quoting the relevant reference number, direct your application to: Application
can also be hand delivered to Office of the Chief Justice, Human Resource Management, 1st
Floor, CNR Somtseu & Stalwart, Simelane Streets, Durban, 4000.
Eastern Cape/ Gqeberha/Mthatha: Quoting the relevant reference number, direct your
application to: The Provincial Head, Office of the Chief Justice, Postal Address: Private Bag
X13012, Cambridge 5206, East London. Applications can also be hand delivered to 59 Western
Avenue, Sanlam Park Building, 2nd Floor, Vincent 5242, East London
CLOSING DATE : 23 May 2025
POST 15/181 : JUDGE’S SECRETARY REF NO: 2025/72/OCJ
SALARY : R325 101 - R382 959 per annum. The successful candidate will be required to sign a performance
agreement.
CENTRE : Land Court: Randburg
REQUIREMENTS : Matric Certificate/Grade 12. One (01) to three (03) years; secretarial experience or as an office
assistant in a legal environment. A valid drivers’ license. LLB degree or minimum of 20 modules
completed towards an LLB, NA/Bcom Law degree will serve as an added advantage and results
must accompany the application. Shortlisted candidates will be required to write a typing test.
DUTIES : To ensure attendance and screening of all incoming and outgoing calls. To ensure that
appointments and meetings of the Judge are diarized. To ensure that the Judgements are typed
and correspondences are filled accordingly in the right sections. To ensure that signed
Judgments and orders are handed down in court or virtually, sent to the typist and Library
(Judgment only). To ensure that all visitors are received, screened and their queries are attended
to. To ensure all incoming and outgoing documents are recorded and filled. To ensure that
stationary for the Judge is ordered and collected. To ensure all files received from various
section(s) are verified by Registrar on that section. To ensure that the register of reviews is up to
date and signed on receipt and return of reviews to the review Clerk. To ensure that
register/template of the reserved judgement is updated and notifying the Statistical officer as well
as the office of the Judge President when judgment has been handed down. To ensure that the
transcribed judgments from transcribers reach the Judges for approval and signature. To ensure
that the heads of Arguments from various stakeholders are received filed and verified. Inform
parties involved via-email and telephonically of time and date when reserved judgments will be
handed down, further notifying them on how judgment will be handed down. To ensure that the
bench book of the Judge is prepared and files are in court before the court start or before the
Judge enters the court. To ensure that all cases are called and recorded as per the court roll.
Calling the case number and the parties’ names on record before Judge allow parties to start with
their matter. To ensure that the correct Oath ID or declaration is administered in court, when
required. To ensure that the exhibits are handled, controlled and noted professionally and
captured accordingly. To ensure that the correct order is endorsed on the file and or on Caselines
after it was granted by Judge in court. To ensure that all the travel, accommodation arrangements
are in order on time. To ensure that the Judge’s logbook is submitted on or before 5th of every
month receive the preauthorization for the Judge’s vehicle. To remind the Judge of the invoices
that need to be submission of S&T claims can be processed. To ensure the submission of Cell
phone and 3G data claims for process purpose. To ensure that court roll(s) is submitted to the
Statistical Officer on or before every Friday.
ENQUIRIES : Technical enquiries: Ms N Mhlambi Tel No: (010) 493 6316
HR enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
APPLICATIONS : Applications can be sent via email at 2025/65/OCJ@judiciary.org.za
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals.
POST 15/182 : JUDGE’S SECRETARY REF NO: 2025/73/OCJ (X2 POSTS)
(48 Months Non-Renewable Contract)
SALARY : R325 101 - R382 959 per annum, plus 37% in lieu of benefits. The successful candidate will be
required to sign a performance agreement.
CENTRE : Labour And Labour Appeals Court: Johannesburg
REQUIREMENTS : Matric certificate, an LLB degree or a 4-year legal qualification (or equivalent). A valid Driver’s
license. Shortlisted candidates will be required to pass a typing proficiency test. All shortlisted
candidates shall undertake a pre-entry practical exercise as part of the assessment method to
determine the candidate’s suitability based on the post’s technical and generic requirements.
DUTIES : Ensure attendance and screening of all incoming and outgoing calls. To ensure that judgments
are typed, and correspondences is appropriately captured and saved in the correct locations and
safeguarded; Provide general secretarial / administrative duties to the Judge. Arrange and diarize
appointments, meetings, official visits and make travel and accommodation arrangements. etc;
Perform digital recording of court proceedings urgent court after hours and ensure integrity of
such recordings, store, keep and file court records safely: after a case has been completed and
opinion, decision or judgment entry released, returns case file to the Registrar; Accompany the
Judge to the court and circuit courts; ensure that the register/template for the reserved judgments
is updated timeously and that the Statistics Officer is notified when judgment remains outstanding
and/or has been handed down, Cooperate with Judges, Supervisors and co-workers as
necessary to ensure the smooth and efficient operation of the Court; Management of Judge’s
vehicle and logbook; compile data and prepares reports and documents for assigned judges as
necessary, including expenses reports, continuing legal hours, financial disclosure statement,
and case management; Arrange receptions for the Judge, and his visitors and attend to their
needs; To remind the Judge of invoices so that the submission of the S&T claims can be
processed. To ensure the submissions of Cell phone and 3G data claims for process purposes.
To ensure that stats are submitted to the Statistical Officer timeously. To ensure that the Judge’s
logbook is submitted on or before 5th of every month to the Transport Office. Management of
Judge’s Library and updating of loose-leaf publications; Ensure that the Judge’s stationery is
ordered and collected; Execute Legal research as directed by the Judge. Good communication
skills (verbal and written). Administration and organizational skills. Exceptional interpersonal
skills. Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer
service skills and Computer literacy (Ms Word) and including Dictaphone typing, Confidentiality
and time management. Comply with departmental policies and prescripts and procedures or
guidelines.
ENQUIRIES : Technical enquiries: Ms T Nzimande Tel No: (010) 494 9238
HR enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
APPLICATIONS : Applications can be sent via email at 2025/66/OCJ@judiciary.org.za
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals.
POST 15/183 : JUDGE’S SECRETARY REF NO: 2025/74/OCJ
SALARY : R325 101 - R382 959 per annum. The successful candidate will be required to sign a performance
agreement
CENTRE : KwaZulu Natal Local Division High Court: Durban
REQUIREMENTS : Grade twelve (12), one (1) to three (3) years’ Secretarial experience or as an Office Assistant, a
valid driver’s license, an LLB Degree or a minimum of 20 modules completed towards an LLB,
BA or Bachelor Law Degree will serve as an added advantage and results must accompany the
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application, shortlisted candidates will be required to pass a typing test. Skills and Competencies:
Proficiency in English. Good communication 31 skills (verbal and written). Administration and
organizational skills. Exceptional interpersonal skills, ability to meet strict deadlines and to work
under pressure, attention to details, customer care service skills and excellent typing skills,
confidentiality and time management. Computer literacy (MS Word) and research capabilities All
shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment
method to determine the candidate's suitability based on the post's technical and generic
requirements.
DUTIES : Provide general secretarial/administrative duties to the Judge. Typing (or format) of draft
memorandum decision, opinions or judgement entries written by or assigned by Judge. Provide
general secretarial/administrative duties to the Judge. Manage and type correspondence,
judgements and orders for the Judge (including Dictaphone typing). Arrange and diarize
appointments, meetings and official visits and make travel and accommodation arrangements.
Safeguarding of all case files and the endorsement of case files with an order made by Judge.
Update files and documents and provide copies of documents to the Registrar. Perform digital
recording of court proceedings on urgent court cases after hours or on circuit court and ensure
integrity of such recordings. Store, keep and file court records safely. Accompany the Judge to
the court. Compile court statistics daily. Management of Judge’s vehicle, logbook and driving
thereof. Compile data and prepare reports and documents for assigned Judges as necessary;
including expense reports, continuing legal hours, financial disclosure statements and case
management. Arrange refreshments for the Judge and his or her visitors and attend to their
needs. Management of Judge’s library and updating of documentation. Execute legal research
as directed by the Judge and comply with departmental prescripts, policies, procedures and
guidelines.
ENQUIRIES : Technical enquiries: Ms K Marais Tel No: (031) 492 5562
HR enquiries: Ms SZ Mvuyana Tel No: (031) 493 1723
APPLICATIONS : Applications can be sent via email at 2025/67/OCJ@judiciary.org.za
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals.
POST 15/184 : JUDGE’S SECRETARY REF NO: 2025/77/OCJ
SALARY : R325 101 - R382 959. per annum. The successful candidate will be required to sign a
performance agreement.
CENTRE : Free State Division of the High Court: Bloemfontein
REQUIREMENTS : Grade 12. A minimum of one-year secretarial experience. A valid driver’s license. An LLB degree
or a minimum of 20 modules completed towards an LLB, BA Law or BCom Law degree will serve
as an added advantage (results must accompany the application). Secretarial experience in a
legal/court environment will serve as an added advantage. Shortlisted candidates will be required
to pass a typing test. Skills and Competencies: Proficiency in English. Good communication skills
(verbal and written). Administration and organizational skills. Exceptional interpersonal skills.
Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer service
skills. Excellent typing skills. Computer literacy (MS Office). Research capabilities. Confidentiality
and time management. All shortlisted candidates shall undertake a pre-entry practical exercise
as part of the assessment method to determine the candidate's suitability based on the post's
technical and generic requirements.
DUTIES : Provide general secretarial/administrative duties to the judge. Typing (or formatting) of draft
memoranda decisions, opinions or judgment entries written by, or assigned by the judge. Manage
and type correspondence, judgments and orders for the judge (including Dictaphone typing).
Arrange and diarise appointments, meetings and official visits. Make travel and accommodation
arrangements. Store, keep and safeguard all case files and update the case files with the order
made by the judge. Update files and documents and provide copies of documents to the registrar.
Perform digital recording of court proceedings on urgent cases after hours and ensure the
integrity of such recordings. Accompany the judge to court. Manage the judge’s vehicle, logbook
and the driving thereof. Compile data and prepare reports and documents for the judge as
necessary including expense reports, financial disclosure statements and case management.
Arrange refreshments for the judge and his/her visitors and attend to their needs. Manage the
judge’s library and the updating of documentation. Execute legal research as directed by the
judge and comply with all departmental prescripts, policies, procedures and guidelines.
ENQUIRIES : Technical related enquiries: Ms Z. Gxabuza Tel No: (051) 492 4523
HR related enquiries: Ms D Peters Tel No: (051) 492 4523
APPLICATIONS : Applications can be via email to: 2025/31/OCJ@judiciary.org.za
Applications can be sent via email at 2025/68/OCJ@judiciary.org.za
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals.
POST 15/185 : JUDGE’S SECRETARY REF NO: 2025/76/OCJ
SALARY : R325 101 - R382 959 per annum. The successful candidate will be required to sign a
performance agreement.
CENTRE : Eastern cape Division of the High Court: Mthatha
REQUIREMENTS : Grade twelve (12). One (1) to three (3) years’ secretarial experience or as an Office Assistant. A
valid driver’s licence. An LLB Degree or a minimum of 20 modules completed towards an LLB,
BA or BCom Law Degree will serve as an added advantage and results must accompany the
application. Shortlisted candidates will be required to pass a typing test. Skills and competencies:
Proficiency in English. Good communication skills (verbal and written). Administration and
organizational skills. Exceptional interpersonal skills. Ability to meet strict deadlines and to work
under pressure. Attention to detail. Customer care service skills and excellent typing skills.
Confidentiality and time management. Computer literacy (MS Word) and research capabilities.
DUTIES : To ensure attendance and screening of all incoming and outgoing calls. To ensure that
appointments and meetings of the Judge are diarized. To ensure that the judgments are typed
and correspondences are filed accordingly in the right sections. To ensure that signed Judgments
and orders handed down in court or virtually are sent to the typist and the library (Judgment only).
To ensure that all visitors are received, screened and their queries are attended to. To ensure
that all incoming and outgoing documents are recorded and filed. To ensure that stationery for
the Judge is ordered and collected. To ensure that the court files are ready and Judge has all
documents in the file on time as per duty roster. To ensure that all files received from various
section(s) are verified by the Registrar of that section. To ensure that the register of reviews is up
to date and signed on receipt and return of reviews to the review Clerk. To ensure that he
register/template of the reserved judgment is updated and notifying the Statistics officer as well
as the office of the Judge President when judgment has been handed down. To ensure that the
transcribed judgments from transcribers reach the Judges for approval and signature. To ensure
that the Heads of Arguments from various stakeholders are received filed and verified. Informing
parties involved via e-mail and or telephonically of time and date when reserved judgments will
be handed down, further notifying them on how the judgement will be handed down. To ensure
that the bench book of the Judge is prepared and files are in court before the court starts or before
Judge enters the court. To ensure that all cases are called and recorded as per court roll. Calling
the case number and the parties’ names on record before Judge can allow parties to start with
their matters. To ensure that the correct Oath ID or declaration is administered in court, when
required. To ensure that the exhibits are handled, controlled and noted professionally and
captured accordingly. To ensure that the correct order is endorsed on the file and or on Caselines
after it was granted by Judge in court. To ensure that all the travel, accommodation arrangements
are in order on time, attend to sign the documents being signed prior approval. To ensure that
the Judge’s logbook is submitted on or before 5th of every month to the Transport Officer. To
ensure that the car is booked for either maintenance and service, receive the preauthorization for
the Judge’s vehicle. To remind the Judge of the invoices so that the submission of the S&T claims
can be processed. To ensure the submissions of Cell phone and 3G data claims for process
purposes. To ensure that court roll(s) is submitted to the Statistical.
ENQUIRIES : Technical Related Enquiries: Mr M Mhlontlo Tel No: (047) 504 5500
HR Related Enquiries: Mr S Mponzo Tel No: (043) 726 5217
APPLICATIONS : Applications can be sent via email at 2025/69/OCJ@judiciary.org.za
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals
NOTE : All applications must be submitted on a New Z83 form, which can be downloaded on internet at
www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public
Service Department and should be accompanied by a recent comprehensive CV only;
contactable referees (telephone numbers and email addresses must be indicated). Please send
your documents in a PDF and put them in one folder. Only shortlisted candidates will be required
to submit certified copies of qualifications and other related documents on or before the day of
the interview following communication from Human Resources. Each application form must be
fully completed, duly signed and initialed on both pages by the applicant. The application must
indicate the correct job title, the office where the position is advertised and the reference number
as stated in the advert. Failure by the applicant to fully complete, sign and initial the application
form will lead to 40 disqualification of the application during the selection process. Applications
on the old Z83 will unfortunately not be considered. Should you be in a possession of a foreign
qualification, it must be accompanied by an evaluation certificate from the South African
Qualification Authority (SAQA). Dual citizenship holders must provide the Police Clearance
certificate from the country of origin (when shortlisted all non - SA Citizens will be required to
submit a copy of proof of South African permanent residence). Applications that do not comply
with the above-mentioned requirements will not be considered. Suitable candidates will be
subjected to a personnel suitability check (criminal record, financial checks, qualification
verification, citizenship checks, reference checks and employment verification). Correspondence
will be limited to short-listed candidates only. If you have not been contacted within three (3)
months after the closing date of this advertisement, please accept that your application was
unsuccessful. The Department reserves the right not to make any appointment(s) to the
advertised post(s). Applicants who do not comply with the above-mentioned requirements, as
well as applications received late, will not be considered. Failure to submit all the requested
documents will result in the application not being considered during the selection process. All
shortlisted candidates for Senior Management Service (SMS) posts will be subjected to a
technical competency exercise that intends to test relevant technical elements of the job, the
logistics of which will be communicated by the Department. Following the interview and technical
exercise, the selection committee will recommend candidates to attend generic managerial
competencies using the mandated Department of Public Service and Administration (DPSA) SMS
competency assessment tools. Applicants could be required to provide consent for access to
their social media accounts. One of the minimum entry requirements to the Senior Management
Service is the Nyukela Public Service SMS Pre-entry Programme (certificate) which is an online
course, endorsed by the National School of Government (NSG). For more details on the pre-entry
course visit: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme. The
successful candidate will be required to complete such prior to appointment. All successful
candidates will be expected to enter into an employment contract and a performance agreement
within 3 months of appointment, as well as be required to undergo a security clearance three (3)
months after appointment. The Office the Chief Justice complies with the provisions of the
Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal
information provided to us for the purpose of recruitment only and more specifically for the
purpose of the position/vacancy you have applied for. In the event that your application was
unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit
purposes as required by policies. All the information requested now or during the process is
required for recruitment purposes. Failure to provide requested information will render your
application null and void. The Office of the Chief Justice will safeguard the security and
confidentiality of all information you shared during the recruitment process
National Departments
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