Judge's Secretary x35 posts at Dept of Chief Justice for unemployed candidates (Grade 12 + Studying towards LLB or have LLB)
- Career Exibs SA
- Sep 28
- 11 min read
OFFICE OF THE CHIEF JUSTICE
The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act55) of 1998) and the relevant Human Resources policies of the Department will be taken into consideration and preference will be given to Women, Persons with Disabilities and youth.
APPLICATIONS :
National Office (Midrand): Quoting the relevant reference number, direct your application to: The Director: Human Resources, Office of the Chief Justice, Private Bag X10, Marshalltown, 2107 or hand deliver applications to the Office of the Chief Justice, Human Resource Management, 188, 14th Road, Noordwyk, Midrand, 1685.
Supreme Court of Appeal: Bloemfontein Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X20612, Bloemfontein, 9300 or hand deliver applications to the Free State High Court, Corner President Brand and Fontein Street, Bloemfontein, 9301.
Eastern Cape/Gqeberha: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Postal Address: Private Bag X13012, Cambridge 5206, East London. Applications can also be hand delivered to 59 Western Avenue, Sanlam Park Building, 2nd Floor, Vincent 5242, East London.
Gauteng: Pretoria/Johannesburg/: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X7, Johannesburg, 2000. Applications can also be hand delivered to the 12th floor, Cnr Pritchard and Kruis Street, Johannesburg
North West Provincial Service Centre: Quoting the relevant reference number, direct your application to: The OCJ Provincial Head, Office of the Chief Justice, Private Bag X 2033, Mmabatho, 2735. Applications can also be hand delivered to 22 Molopo Road, Ayob Gardens, Mmabatho.
CLOSING DATE : 14 October 2025
POST 35/152 : JUDGE’S SECRETARY REF NO: 2025/152/OCJ
SALARY : R325 101 - R382 959 per annum (Level 07). The successful candidate will be
required to sign a performance agreement.
CENTRE : Supreme Court of Appeal: Bloemfontein
REQUIREMENTS : Grade twelve (12) certificate. A minimum of 20 modules completed towards an
LLB or Bachelor of Law Degree (results must accompany the application). A
minimum of one (1) year secretarial experience in a superior court
environment. A valid driver’s license. An LLB Degree will serve as an added
advantage. Shortlisted candidates will be required to pass a typing test. Skills
and competencies: Proficiency in English. Good communication skills (verbal
and written). Administration and organizational skills. Exceptional interpersonal
skills. Ability to meet strict deadlines and to work under pressure. Attention to
detail. Customer care service skills and excellent typing skills. Confidentiality
and time management. Computer literacy (MS Office) and research
capabilities. All shortlisted candidates shall undertake a pre-entry practical
exercise as part of the assessment method to determine the candidate's
suitability based on the post's technical and generic requirements.
DUTIES : To ensure attendance and screening of all incoming and outgoing calls. To
ensure that the appointments and meetings of the judge are diarized. To ensure
that the judgments are typed and correspondences are filed accordingly in the
right sections. To ensure that signed judgments and orders handed down in
court or virtually are sent to the typist and the library (judgment only). To ensure
that all visitors are received, screened and their queries are attended to. To
ensure that all incoming and outgoing documents are recorded and filed. To
ensure that stationery for the judge is ordered and collected. To ensure that the
court files are ready and the judge has all documents in the file on time as per
duty roster. To ensure that all files received from various section(s) are verified
by the Registrar of that section. To ensure that the reviews register is up to date
and signed on receipt and return of reviews to the Review Clerk. To ensure that
the register/template of the reserved judgment is updated notifying the
Statistics Officer as well as the office of the President when judgment has been
handed down. To ensure that the transcribed judgments from transcribers
reach the judges for approval and signature. To ensure that the Heads of
Arguments from various stakeholders are received, filed and verified. Informing
parties involved via e-mail and or telephonically of time and date when
reserved judgments will be handed down, further notifying them of how the
judgment will be handed down. To ensure that the bench book of the judge is
prepared and files are in court before the court starts or before the judge enters
the court. To ensure that all cases are called and recorded as per court roll.
Calling the case number and the parties’ names on record before judge can
allow parties to start with their matters. To ensure that the correct oath, ID or
declaration is administered in court, when required. To ensure that the exhibits
are handled, controlled and noted professionally and captured accordingly. To
ensure that the correct order is endorsed on the file and or on Caselines after
it was granted by the judge in court. To ensure that all travel and
accommodation arrangements are in order and made on time. To ensure that
the judge’s logbook is submitted on or before the 5th of every month to the
Transport Officer. To ensure that the car is booked for either maintenance
and/or service. To remind the judge of the invoices so that the submission of
the S&T claims can be processed. To ensure the submissions of cell phone
and data claims for process purposes. To ensure that court roll(s) is submitted
to the Statistical Officer. Adhere to prescripts, policies, procedures and
guidelines.
ENQUIRIES : Technical enquiries: Ms M.D Maluleke Tel No: (051) 492 4623
HR Enquiries: Ms N. de la Rey Tel No: (051) 492 4523
APPLICATIONS : Applications can be sent via email at 2025/252/OCJ@judiciary.org.za
NOTE : The Organisation will give preference to candidates in line with the employment
equity goals.
POST 35/153 : JUDGE’S SECRETARY REF NO: 2025/253/OCJ (X20 POSTS)
(48 months non-renewable contract)
SALARY : R325 101 - R382 959 per annum, plus 37% in lieu of benefits. The successful
candidate will be required to sign a performance agreement.
CENTRE : Gauteng Division of The High Court: Johannesburg
REQUIREMENTS : Matric certificate, an LLB degree or a 4-year legal qualification (or equivalent).
A valid Driver’s license. Shortlisted candidates will be required to pass a typing
proficiency test. All shortlisted candidates shall undertake a pre-entry practical
exercise as part of the assessment method to determine the candidate’s
suitability based on the post’s technical and generic requirements.
DUTIES : Ensure attendance and screening of all incoming and outgoing calls. To ensure
that judgments are typed, and correspondences is appropriately captured and
saved in the correct locations and safeguarded; Provide general secretarial /
administrative duties to the Judge. Arrange and diarize appointments,
meetings, official visits and make travel and accommodation arrangements.
etc; Perform digital recording of court proceedings urgent court after hours and
ensure integrity of such recordings, store, keep and file court records safely:
after a case has been completed and opinion, decision or judgment entry
released, returns case file to the Registrar; Accompany the Judge to the court
and circuit courts; ensure that the register/template for the reserved judgments
is updated timeously and that the Statistics Officer is notified when judgment
remains outstanding and/or has been handed down, Cooperate with Judges,
Supervisors and co-workers as necessary to ensure the smooth and efficient
operation of the Court; Management of Judge’s vehicle and logbook; compile
data and prepares reports and documents for assigned judges as necessary,
including expenses reports, continuing legal hours, financial disclosure
statement, and case management; Arrange receptions for the Judge, and his
visitors and attend to their needs; To remind the Judge of invoices so that the
submission of the S&T claims can be processed. To ensure the submissions of
Cell phone and 3G data claims for process purposes. To ensure that stats are
submitted to the Statistical Officer timeously. To ensure that the Judge’s
logbook is submitted on or before 5th of every month to the Transport Office.
Management of Judge’s Library and updating of loose-leaf publications;
Ensure that the Judge’s stationery is ordered and collected; Execute Legal
research as directed by the Judge. Good communication skills (verbal and
written). Administration and organizational skills. Exceptional interpersonal 22
skills. Ability to meet strict deadlines and to work under pressure. Attention to
detail. Customer service skills and Computer literacy (Ms Word) and including
Dictaphone typing, Confidentiality and time management. Comply with
departmental policies and prescripts and procedures or guidelines.
ENQUIRIES : Technical enquiries: Ms R Bramdaw Tel No: (010) 494 8486
HR related enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
APPLICATIONS : Applications can be sent via email at 2025/253/OCJ@judiciary.org.za
NOTE : The Organization will give preference to candidates in line with the
Employment Equity goals.
POST 35/154 : JUDGE’S SECRETARY REF NO: 2025/254/OCJ (X14 POSTS)
(48 months non-renewable contract)
SALARY : R325 101 - R382 959 per annum, plus 37% in lieu of benefits. The successful
candidate will be required to sign a performance agreement.
CENTRE : Gauteng Division of The High Court: Pretoria
REQUIREMENTS : Applicants should be in possession of a Matric and an LLB degree or a four (4)
year legal qualification (or equivalent). A valid driver's license. Shortlisted
candidates will be required to pass a typing proficiency test. All shortlisted
candidates shall undertake a pre-entry practical exercise as part of the
assessment method to determine the candidate's suitability based on the post’s
technical and generic requirements.
DUTIES : To ensure attendance and screening of all incoming and outgoing calls. To
ensure that appointments and meetings of the Judge are diarized. To ensure
that the judgments are typed, and correspondence is appropriately captured
and saved in the correct locations and safeguarded. To ensure that signed
Judgments and orders are properly handed down in person in court and/or
virtually. To ensure that draft judgements are expeditiously handled and typed.
To ensure all visitors in the Judge’s Chambers are received, screened and their
queries are attended to. To ensure that all incoming and outgoing documents
are recorded and filed. To ensure that stationery for the Judge is ordered and
collected. To ensure that the court files are ready, the Judge has access to all
his allocated files and documents in the file on time as per duty roster. To
ensure that all files received from various sections(s) are verified by the
Registrar of that section. To ensure that the Judges Chamber register of
reviews is up to date and signed on receipt and return of review files to the
review Clerk. To ensure that the register/template for the reserved judgements
is updated timeously and that the Statistics Officer as well as the office of the
Judge President is notified when judgement remains outstanding and/or has
been handed down. To ensure that transcribed judgements from transcribers
reach the Judges for approval and signature. To prepare court rolls for
Opposed Motion and Urgent Court and distribute to stakeholders. To ensure
that the Heads of Argument from various stakeholders are received, filed and
verified. Informing parties involved via e-mail and or the time telephonically of
time and date when reserve judgements will be handed down, further notifying
them on how the judgement will be handed down. To ensure that the bench
book of the Judge is prepared, and files are in court before the court starts or
before the Judge enters the court. To ensure that all stakeholders involved are
present in court before commencement of proceedings. To ensure that all
cases are called and recorded as per court roll. Calling the case number and
the parties’ names on record before Judge can allow parties to start with their
matters. To ensure that the correct Oath ID or declaration is administered in
court, when required. To ensure that the exhibits are handled, controlled and
noted professionally and captured accordingly. To ensure that the correct order
is endorsed on the file and or on Case lines after it was granted by Judge in
court. To ensure that all the travel and accommodation arrangements are in
order on time, attend to sign the documents being signed prior approval. To
ensure that the Judge’s logbook is submitted on or before 5th of every month
to the Transport Officer. To ensure that the car is booked for either maintenance
and service, receive the pre-authorization for the Judge’s vehicle. To ensure
the submissions of Cell phone and 3G data claims for process purposes. To
ensure that court roll(s) are submitted to the Statistical Officer on or before
every Friday. To ensure that all updates on the loose leafs in the Judge’s library
are attended to. Good communication skills (verbal and written) Administration
and organizational skills. Exceptional interpersonal skills. Ability to meet strict
deadlines and to work under pressure. Attention to detail. Customer service
skills and excellent typing skills including Dictaphone typing. Confidentiality and
time management. Computer literacy (MS Word) and research capabilities.
The Department reserves the right not to make any appointments.
ENQUIRIES : Technical enquiries: Ms M Campbell Tel No: (012) 492 6799
HR enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
APPLICATIONS Applications can be sent via email at 2025/254/OCJ@judiciary.org.za
NOTE The Organization will give preference to candidates in line with the
Employment Equity goals.
NOTE : All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to fully complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered. Should you be in a possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Dual citizenship holders must provide the Police Clearance certificate from the country of origin (when shortlisted all non - SA Citizens will be required to submit a copy of proof of South African permanent residence). Applications that do not comply with the above-mentioned requirements will not be considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will 80 be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process
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