Judge's secretary x10 posts at Office of the Chief Justice for LLB, BA, BCOM Law graduates
- Career Exibs SA
- Nov 22
- 11 min read
OFFICE OF THE CHIEF JUSTICE
The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the
objectives of section 195 (1)(i) of the Constitution of South Africa, 1996, the Employment Equity
imperatives as defined by the Employment Equity Act, 1998 (Act55) of 1998) and the relevant Human
Resources policies of the Department will be taken into consideration and preference will be given to
Women, Persons with Disabilities and youth.
APPLICATIONS : National Office (Midrand) / Constitutional Court: Quoting the relevant
reference number, direct your application to: The Director: Human Resources,
Office of the Chief Justice, Private Bag X10, Marshalltown, 2107 or hand
deliver applications to the Office of the Chief Justice, Human Resource
Management, 188, 14th Road, Noordwyk, Midrand, 1685.
Western Cape: Cape Town: Quoting the relevant reference number, direct
your application to: The Provincial Head: OCJ Service Centre, Western Cape,
For Attention: Mr SD Hlongwan, Address: 30 Queen Victoria Street, Cape
Town, 8000 or Private Bag X14, Vlaeberg, 8018.
Eastern Cape Makhanda/Provincial Service Centre: Quoting the relevant
reference number, direct your application to: The Provincial Head, Office of the
Chief Justice, Postal Address: Private Bag X13012, Cambridge, 5206, East
London. Applications can also be hand delivered to 59 Western Avenue,
Sanlam Park Building, 2nd Floor, Vincent 5242, East London.
Gauteng/Labour and Labour Appeals Court: Johannesburg/Pretoria:
Quoting the relevant reference number, direct your application to: The
Provincial Head, Office of the Chief Justice, Private Bag X7, Johannesburg,
2000. Applications can also be hand delivered to the 12th floor, Cnr Pritchard
and Kruis Street, Johannesburg.
North West/ Mmabatho: Quoting the relevant reference number, direct your
application to: The OCJ Provincial Head, Office of the Chief Justice, Private
Bag X2033, Mmabatho, 2735. Applications can also be hand delivered to 22
Molopo Road, Ayob Gardens, Mafikeng.
Free State High Court: Quoting the relevant reference number, direct your
application to: The Provincial Head, Office of the Chief Justice, Private Bag
X20612, Bloemfontein, 9300 or hand deliver applications to the Free State High
Court, Corner President Brand and Fontein Street, Bloemfontein, 9301.
Northern Cape: High Court: Kimberly: Quoting the relevant reference
number, direct your application to: The Provincial Head, Office of the Chief
Justice, Private Bag X5043, Kimberley, 8300 or hand deliver applications to the
Northern cape division of the High Court, Corner Sol Plaatjie Drive, Kimberly.
KwaZulu-Natal/ Durban: Quoting the relevant reference number, direct your
application to: The Provincial Head, Office of the Chief Justice, Private Bag
X54314, Durban, 4001. Applications can also be hand delivered to 1st Floor
Office No 118, CNR Somtseu8 & Stalwart Simelane Streets, Durban, 4000.
Mpumalanga/ Middelburg: Quoting the relevant reference number, direct
your application to: The Provincial Head: Office of the Chief Justice, Private
Bag X20051, Mbombela, 1211. Applications can also be hand delivered to,
Mpumalanga Division of the High Court, Office of the Chief Justice Provincial
Service Centre, 311 Samora Machel Drive, Mbombela, 1200.
CLOSING DATE : 05 December 2025
POST 43/91 : JUDGE’S SECRETARYREF NO: 2025/338/OCJ (X8 POSTS)
(12 Months Non-Renewable Contract)
SALARY : R325 101 – R382 959 per annum, plus 37% in lieu of benefits. The successful
candidate will be required to sign a performance agreement.
CENTRE : Gauteng Division of The High Court: Pretoria
REQUIREMENTS : Grade 12, LLB, BA/ BCOM Law degree or a four (4) year legal qualification or
equivalent as recognized by SAQA, a minimum of two years secretarial
experience and valid driver's license. Skills and competencies: Excellent
communication skills (verbal & written); Computer literacy; Numerical skills;
Attention to detail; Planning, organizing and control; Problem solving and
decision-making skills; Customer service oriented; Interpersonal skills; Conflict
management and strong work ethics; Professionalism; Ability to work under
pressure and meeting deadlines; Results driven; Honesty and trustworthy.
Observance of confidentiality.
DUTIES : To ensure attendance and screening of all incoming and outgoing calls. To
ensure that appointments and meetings of the Judge are diarized. To ensure
that the judgments are typed, and correspondence is appropriately captured
and saved in the correct locations and safeguarded. To ensure that signed
Judgments and orders are properly handed down in person in court and/or
virtually. To ensure that draft judgements are expeditiously handled and typed.
To ensure all visitors in the Judge’s Chambers are received, screened and their
queries are attended to. To ensure that all incoming and outgoing documents
are recorded and filed. To ensure that stationery for the Judge is ordered and
collected. To ensure that the court files are ready, the Judge has access to all
his allocated files and documents in the file on time as per duty roster. To
ensure that all files received from various sections(s) are verified by the
Registrar of that section. To ensure that the Judges Chamber register of
reviews is up to date and signed on receipt and return of review files to the
review Clerk. To ensure that the register/template for the reserved judgements
is updated timeously and that the Statistics Officer as well as the office of the
Judge President is notified when judgement remains outstanding and/or has
been handed down. To ensure that transcribed judgements from transcribers
reach the Judges for approval and signature. To prepare court rolls for
Opposed Motion and Urgent Court and distribute to stakeholders. To ensure
that the Heads of Argument from various stakeholders are received, filed and
verified. Informing parties involved via e-mail and or the time telephonically of
time and date when reserve judgements will be handed down, further notifying
them on how the judgement will be handed down. To ensure that the bench
book of the Judge is prepared, and files are in court before the court starts or
before the Judge enters the court. To ensure that all stakeholders involved are
present in court before commencement of proceedings. To ensure that all
cases are called and recorded as per court roll. Calling the case number and
the parties’ names on record before Judge can allow parties to start with their
matters. To ensure that the correct Oath ID or declaration is administered in
court, when required. To ensure that the exhibits are handled, controlled and
noted professionally and captured accordingly. To ensure that the correct order
is endorsed on the file and or on Case lines after it was granted by Judge in
court. To ensure that all the travel and accommodation arrangements are in
order on time, attend to sign the documents being signed prior approval. To
ensure that the Judge’s logbook is submitted on or before 5th of every month
to the Transport Officer. To ensure that the car is booked for either maintenance
and service, receive the pre-authorization for the Judge’s vehicle. To ensure
the submissions of Cell phone and 3G data claims for process purposes. To
ensure that court roll(s) are submitted to the Statistical Officer on or before
every Friday. To ensure that all updates on the loose leafs in the Judge’s library
are attended to. Good communication skills (verbal and written) Administration
and organizational skills. Exceptional interpersonal skills. Ability to meet strict
deadlines and to work under pressure. Attention to detail. Customer service
skills and excellent typing skills including Dictaphone typing. Confidentiality and
time management. Computer literacy (MS Word) and research capabilities.
The Department reserves the right not to make any appointments.
ENQUIRIES : Technical enquiries: Ms M Campbell Tel No: (012) 492 6799
HR enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
APPLICATIONS : applications can be sent via email to: 2025/338/OCJ@judiciary.org.za
NOTE : OCJ will give preference to candidates in line with the departmental
Employment Equity goals
POST 43/92 : POOL JUDGE’S SECRETARY REF NO: 2025/339/OCJ
(12 Months Non-Renewable Contract)
SALARY : R325 101 – R382 959 per annum (Level 07), plus 37% in lieu of benefits. The
successful candidate will be required to sign a performance agreement.
CENTRE : Gauteng Division of The High Court: Pretoria
REQUIREMENTS : Grade 12, LLB, BA/ BCOM Law degree/a four (4) year legal qualification or
equivalent as recognized by SAQA, a minimum of two years secretarial
experience and valid driver's license. Skills and competencies: Excellent
communication skills (verbal & written); Computer literacy; Numerical skills;
Attention to detail; Planning, organizing and control; Problem solving and
decision-making skills; Customer service oriented; Interpersonal skills; Conflict
management and strong work ethics; Professionalism; Ability to work under
pressure and meeting deadlines; Results driven; Honesty and trustworthy.
Observance of confidentiality.
DUTIES : To ensure attendance and screening of all incoming and outgoing calls. To
ensure that appointments and meetings of the Judge are diarized. To ensure
that the judgments are typed, and correspondence is appropriately captured
and saved in the correct locations and safeguarded. To ensure that signed
Judgments and orders are properly handed down in person in court and/or
virtually. To ensure that draft judgements are expeditiously handled and typed.
To ensure all visitors in the Judge’s Chambers are received, screened and their
queries are attended to. To ensure that all incoming and outgoing documents
are recorded and filed. To ensure that stationery for the Judge is ordered and
collected. To ensure that the court files are ready, the Judge has access to all
his allocated files and documents in the file on time as per duty roster. To
ensure that all files received from various sections(s) are verified by the
Registrar of that section. To ensure that the Judges Chamber register of
reviews is up to date and signed on receipt and return of review files to the
review Clerk. To ensure that the register/template for the reserved judgements
is updated timeously and that the Statistics Officer as well as the office of the
Judge President is notified when judgement remains outstanding and/or has
been handed down. To ensure that transcribed judgements from transcribers
reach the Judges for approval and signature. To prepare court rolls for
Opposed Motion and Urgent Court and distribute to stakeholders. To ensure
that the Heads of Argument from various stakeholders are received, filed and
verified. Informing parties involved via e-mail and or the time telephonically of
time and date when reserve judgements will be handed down, further notifying
them on how the judgement will be handed down. To ensure that the bench
book of the Judge is prepared, and files are in court before the court starts or
before the Judge enters the court. To ensure that all stakeholders involved are
present in court before commencement of proceedings. To ensure that all
cases are called and recorded as per court roll. Calling the case number and
the parties’ names on record before Judge can allow parties to start with their
matters. To ensure that the correct Oath ID or declaration is administered in
court, when required. To ensure that the exhibits are handled, controlled and
noted professionally and captured accordingly. To ensure that the correct order
is endorsed on the file and or on Case lines after it was granted by Judge in
court. To ensure that all the travel and accommodation arrangements are in
order on time, attend to sign the documents being signed prior approval. To
ensure that the Judge’s logbook is submitted on or before 5th of every month
to the Transport Officer. To ensure that the car is booked for either maintenance
and service, receive the pre-authorization for the Judge’s vehicle. To ensure
the submissions of Cell phone and 3G data claims for process purposes. To
ensure that court roll(s) are submitted to the Statistical Officer on or before
every Friday. To ensure that all updates on the loose leafs in the Judge’s library
are attended to. Good communication skills (verbal and written) Administration
and organizational skills. Exceptional interpersonal skills. Ability to meet strict
deadlines and to work under pressure. Attention to detail. Customer service
skills and excellent typing skills including Dictaphone typing. Confidentiality and
time management. Computer literacy (MS Word) and research capabilities.
The Department reserves the right not to make any appointments.
ENQUIRIES : Technical enquiries: Ms M Campbell Tel No: (012) 492 6799
HR enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
APPLICATIONS : applications can be sent via email to: 2025/339/OCJ@judiciary.org.za
NOTE : OCJ will give preference to candidates in line with the departmental
Employment Equity goals
POST 43/93 : JUDGE’S SECRETARY REF NO: 2025/340/OCJ
(48 Months Non-Renewable Contract)
SALARY : R325 101 – R382 959 per annum (Level 07), plus 37% in lieu of benefits. The
successful candidate will be required to sign a performance agreement.
CENTRE : Labour And Labour Appeals Court: Johannesburg
REQUIREMENTS : Grade 12, LLB, BA/ BCOM Law degree or a four (4) year legal qualification or
equivalent as recognized by SAQA, a minimum of two years secretarial
experience and valid driver's license. Skills and competencies: Excellent
communication skills (verbal & written); Computer literacy; Numerical skills;
Attention to detail; Planning, organizing and control; Problem solving and
decision-making skills; Customer service oriented; Interpersonal skills; Conflict
management and strong work ethics; Professionalism; Ability to work under
pressure and meeting deadlines; Results driven; Honesty and trustworthy.
Observance of confidentiality.
DUTIES : Provide general secretarial/administrative duties to the Judge. Typing (or
format) of draft memorandum decision, opinions or judgement entries written
by or assigned by Judge. Provide general secretarial/administrative duties to
the Judge. Manage and type correspondence, judgements and orders for the
Judge (including Dictaphone typing). Arrange and diarize appointments,
meetings and official visits and make travel and accommodation arrangements.
Safeguarding of all case files and the endorsement of case files with an order
made by Judge. Update files and documents and provide copies of documents
to the Registrar. Perform digital recording of court proceedings on urgent court
cases after hours or on circuit court and ensure integrity of such recordings.
Store, keep and file court records safely. Accompany the Judge to the court.
Compile court statistics daily. Management of Judge’s vehicle, logbook and
driving thereof. Compile data and prepare reports and documents for assigned
Judges as necessary, including expense reports, continuing legal hours,
financial disclosure statements and case management. Arrange refreshments
for the Judge and his or her visitors and attend to their needs. Management of
Judge’s library and updating documentation. Execute legal research as
directed by the Judge and comply with departmental prescripts, policies,
procedures and guidelines.
ENQUIRIES : Technical enquiries: Ms T Nzimande Tel No: (010) 494 8538
HR enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
APPLICATIONS : applications can be sent via email to: 2025/340/OCJ@judiciary.org.za
NOTE : OCJ will give preference to candidates in line with the departmental
Employment Equity goals.
NOTE : All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate's suitability based on the post's technical and generic requirements. Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised and the 76 reference number as stated in the advert. Failure by the applicant to fully complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered. Should you be in a possession of a foreign qualification, it must be accompanied by an evaluation 7considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process
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