Internship Admin Assistant at SABC for Office Management/Administration, Communication, Media studies graduates
- Career Exibs SA
- May 11
- 3 min read
INTERNSHIP: ADMINISTRATIVE ASSISTANT: 5 FM
DIVISION: DIVISION : RADIO
REPORT LINE: BUSINESS MANAGER: 5 FM
SAP POSITION ID: 60022117
SCALE CODE: 900
CLOSING DATE : 13 MAY 2025
Main purpose of position
To ensure sound financial and administrative processes are provided to support the effective day-to-day operations of the station.
Key Accountabilities
Provide support to management and accurately capture discussions around the development and implementation of the channel’s business strategy.
Capture ALL strategic documents of the station and file them accordingly.
Plan, organize and control administrative activities pertaining to the specific area of operation.
Prepare participants for strategy engagements – create templates, guidelines, and briefs.
Manage the value chain around sourcing of new freelance contracts.
Processing of freelance payments.
Processing of supplier payments.
Facilitate travel bookings, process S&T and KM claims for reimbursement for staff and management team.
Handle general queries relating to payments and administration of the station.
Co-ordination of station manager’s diary - internal & external meetings.
Timeous and accurate preparation and management of documentation.
Development and effective management of a filing system - electronically and manually to ensure easy retrieval of information and all records.
Ensuring that all sensitive documents and or information are appropriately secured.
Draft memos, minutes and monthly reports.
Arrange venues and refreshments for meetings.
Accurately taking minutes and ensuring accurate typing of all correspondence and proof reading of official documents in a professional manner
Coordination of meeting, farewell, workshops, refreshment and venues.
Coordinate the station visits and direct them to the destinations.
General office administration
Adhere to South Africa’s Constitution, all broadcasting and other legislation, Icasa regulations, the BCCSA Code of Conduct, SABC editorial policies and radio news and current affairs style guide etc.
Assist the development and ensure implementation of Standard Operating Procedures (SOP).
Respond to risk imperatives to protect organizational integrity, create value, prevent financial loss and ensure compliance with applicable policies and legislations.
Compliance with OHS requirements.
Attend to internal and external customers/clients queries/ complaints
Determine and serve customers/clients’ needs
Work in conjunction with all radio station units’ objectives.
Communicate with internal and external stakeholders
Contract on the SABC’s Performance Management System in accordance with the organizational policy and procedures
Be a team player and be able to give leadership to the team when required
Coach and mentor junior team members(where applicable)
Take part in employee relations campaigns to ensure conducive and productive working environment.
Requirements:
Diploma in Office Management/Administration, Communication, Media studies or relevant qualification (NQF Level 6)
Proficiency in SAP system
Basic understanding of broadcasting industry and media
Filing system development and management
Basic finance principles and PFMA understanding
Minute taking Computer literacy (various office applications)
Excellent communication skills (verbal and written)
Customer Service orientated/focused
Problem solving skills
Planning and organizing
Time management
Data & trends analyses and interpretation