DHET: Secretaries, Clerks, Groundmen, Drivers, Trade Assistants (Nationwide)

DEPARTMENT OF HIGHER EDUCATION AND TRAINING

APPLICATIONS : Please forward your application, quoting the Reference Number to: The Director General, Department Of Higher Education and Training, Private Bag X 174, Pretoria, 0001 or Hand Deliver To: 123 Francis Baard Street (Former Schoeman Str.) Pretoria.


CLOSING DATE : 04 June 2021 at 16H00.


NOTE : Applications must be submitted on Z83 Form obtainable from any Public Service Department or on the internet at WWW.GOV.ZA/DOCUMENTS and must be accompanied by a recently updated comprehensive CV (with three contactable references and certified copies of all qualification, Identity Document (ID) not older than six months, including driver’s license (where it is applicable). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA) and the evaluation certificate from SAQA must be attached. Failure to sign Z83 Form and submit the requested documents will result in your application not being considered. Candidates whose appointments will promote representativity in terms of race, gender and disability will receive preference. Note: All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. The successful candidate(s) will be to undergo a Competency Assessment. One of the minimum entry requirements for SMS position is the pre-entry (Nyukela) certificate.

For more details on the pre-entry course visit: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/. The Candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification and previous employment



POST 18/151 : SECRETARY TO THE DIRECTOR: TVET COLLEGES BUDGET PLANNING REF NO: DHET 29/05/2021

Branch: Technical and Vocational Education and Training

Directorate: TVET Colleges Budget Planning

SALARY : R173 703 per annum (Level 05)

CENTRE : Pretoria

REQUIREMENTS : An appropriate national senior certificate/grade 12 certificate or (NCV Level 4). An

appropriate bachelor’s degree/national diploma (NQF Level 6) in Secretarial,

Administration or an equivalent qualification in secretarial functions will be an

added advantage. A minimum of one (1) to two (2) years working experience in

rendering administrative and secretarial support services. Knowledge of relevant

legislation, prescripts, policies and procedures; Basic Financial Management and

understanding of supply chain processes. Knowledge of Records Management of

documents. Good interpersonal and communication skills to interface with people

at different levels and diverse backgrounds. Good telephone etiquette and

experience in using computer applications MS Word, Excel, PowerPoint, and

Outlook. Maintain confidentiality at all times. Good organisational and basic events

management skills. Ability to create spreadsheets and manage basic databases

and presentations. Basic knowledge of financial administration, including budgets,

and managing cash flow.

DUTIES : Provide secretarial/receptionist support services to the Director, including support

in the planning and managing of day-to-day office activities. Schedule meetings

and workshops; Manage and administer the Director’s diary and itinerary; Prepare

all necessary documentation for the Director. Perform routine duties in the office

of the Director including telephone, travel arrangements, hotel bookings; and

arranging appointments and meetings with stakeholders; Render office

management support services including keeping of records of all documents

received and processed; obtain inputs, collates and compile reports, e.g. progress,

monthly and management reports; Scrutinise routine submissions/ reports and

make notes and/or recommendations for the Director; Provide communication

support services to the Director, including handle all correspondence and queries

requiring the attention of the Director. Respond to enquiries received from internal

and external stakeholders; and interface with internal and external clients; Handle

the procurement of standard items like stationery, refreshments etc. Provide

document management support including record, safe keep and file all

documentation and records in line with the relevant legislation and policies.