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(College/Tertiary grads) Records Clerk x2 posts at National Treasury for candidates with Office Admin certificates


NATIONAL TREASURY

The National Treasury is an equal opportunity employer and encourages applications from persons living with disabilities. It is the department’s intention to promote representivity through filling these posts in line with the department’s approved Employment Equity Plan. Our buildings are accessible to persons living with disabilities.


POST 39/64 : RECORDS CLERK: INFORMATION AND MANAGEMENT REF NO: S067/2025 (X2 POSTS)

Division: Corporate Services (CS) Purpose: To update and maintain the records management systems of all records and file movements and handle information with the utmost discretion.

SALARY : R228 321 per annum, (Excl. benefits)

CENTRE : Pretoria

REQUIREMENTS : A Grade 12 is required coupled with a certification in Office Administration. A minimum of 1 year experience obtained in an office administration or related environment. Knowledge and experience in the utilisation of MS Office. Ability and willingness to perform physical duties.

DUTIES : Provide Registry Services to sub-registries: Open new files and volumes as required, Retrieve files and book them out to clients, Receive booked out files, book files in (update the records database) and return to the records stores and Conduct clean up in the operational areas to ensure all files are returned to the registry. Provide Bulk Scanning and Indexing Services to all divisions: Update the file scanning register, Prepare files before and after Scanning; Conduct scanning of files, Convert the files into text searchable portable document format, Upload files into the Electronic Document Management System, Index files according to the prescribed minimum metadata requirements. Disposal of files: Liaise with the Records Manager to determine files due for disposal, Draw out a list of files due for disposal; and Upon approval, move the files to the disposal area; Control access to Records Stores: Ensure storeroom keys are kept safe, Oversee the cleaning of all records storage areas; Supervise pest control services; Control access to the records stores.

ENQUIRIES : enquiries only (No applications): Recruitment.Enquries@treasury.gov.za

CLOSING DATE : 10 November 2025 at 12:00 pm (Midday


NOTE : Effective from 7 April 2021, the National Treasury now utilises an e-Recruitment System which means all applicants must login/register to apply for positions, we only accept hand delivered/posted applications should an applicant prove that he/she tried to apply via e-Recruitment with no success and the National Treasury ICT unit was unable to assist. The applicant’s profile on the eRecruitment is equivalent to the newly approved Z83, and it is the responsibility of applicants to ensure their profiles are fully completed or their applications will not be considered, as per the DPSA Practice Note. Certain documentation will still be required to be uploaded on the system such as copies of all qualifications including National Senior Certificate/Matric certificate, ID, etc., however these documents need not be certified at point of application, however certification will be required prior to attending the interview. Please note: All shortlisted candidates will be subjected to two assessments. The first assessment will be a technical exercise that intends to test relevant technical elements of the job, while the second assessment will be an integrity (ethical conduct) assessment, the logistics of which will be communicated by the Department. It should be noted that the National Treasury does not support the use of Artificial Intelligence (AI) in any of its recruitment and selection processes and will disqualify an application if it picks up the use of AI when completing assessments without acknowledging the source of information. Successful completion of the Nyukela Public Service SMS Pre-entry Programme as endorsed by the National School of Government, available as an online course on https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/, prior to finalisation of appointment, is a requirement for all SMS positions. For SMS positions certain candidates may be required to undergo additional Psychometric Assessments. All qualifications, criminal and SA citizenship checks will be conducted on all short-listed candidates and, where applicable, additional checks will be conducted in line with the new DPSA Directive effective 01 April 2024. By submitting your application, it also means you consent to the National Treasury processing your information for Human Resources Management purposes. It is the applicant’s responsibility to have all their foreign qualifications (this includes O and A level certificates) evaluated by the South African Qualifications Authority (SAQA), at your own expense. Upon appointment, successful candidates will be required to sign a Performance Agreement within 3 months from date of appointment and for candidates whose appointment exceeds 12 calendar months will be appointed on probation for the period of twelve (12) calendar months excluding leave taken as prescribed by Public Service Regulation 68. The status of your application will be visible on the e-Recruitment system. However, if you have not received feedback from the National Treasury within 3 months of the closing date, please regard your application as unsuccessful. Note: The National Treasury reserves the right not to fill the below-mentioned posts, withdraw or to put on hold a position and/or to re-advertise a post. All queries must be submitted via email addressed to the Human Resources Recruitment Support Team on Recruitment.Enquiries@treasury.gov.za The National Treasury is compliant with the requirements of POPIA



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