Clerks x6 posts at uMkhanyakude Municipality for unskilled candidates
- Career Exibs SA
- Jul 13
- 9 min read
CLERKS x6 posts
Qualifications: National Diploma in Financial Accounting/ Property Asset Management/Finance/Property Valuation/ Supply Chain
Management, Public Procurement, Logistics
The uMkhanyakude Municipality seeks to appoint suitably qualified persons to the following positions within the DEPARTMENT OF BOARD AND GENERAL (EXECUTIVE), CORPORATE SERVICES AND FINANCE (BTO):
FINANCE CLERK: BUDGET AND FINANCIAL REPORTING
POST LEVEL 07 OF A GRADE 10 LOCAL AUTHORITY
REMUNERATION: R423 415.07 - R 467 703.39 P. A.
• (PERMANENT POSITION)
Requirements: • Matric (Grade 12) • National Diploma in Financial Accounting or equivalent • MFMP Certificate is required to meet the requirements of the Minimum Competency Regulations (Gazette 29967, June 2007) or the incumbent should obtain one within a period of 18 months • Two (2) years’ experience in Financial Management, specialising with municipal budget environment • Be computer literate • Knowledge Sage Evolution 200 system and mSCOA is essential • Knowledge of the MFMA and relevant municipal legislation • Be prepared to work under pressure and to work long hours.
Competencies: • Oral Communication - the ability to articulate a message in an understandable and convincing matter • Written Communication - the ability to communicate in writing as appropriate to specific audience • Attention to detail - ability to scrutinize own work and that of others to ensure accuracy and compliance with the relevant municipal standards • Influencing - the ability to interact with others and influence them to adopt the best alternative from a range of options • Ethics and Professionalism - the ability to identify and deal with ethical issues and conflicts of interest • Organizational Awareness - the ability to understand the municipal objectives, and the impact of decisions on the community and the functioning of the department.
Responsibilities: • Assist in budget preparation process • Assist in budget control and monitoring • Assist in preparation of Annual Financial Statements • Assist in process of controlling financial accounts; Investments and fixed asset administration • Coordinate timely budget preparation and submission process • Preparation of budget file• Capturing of the approved Municipality’s budget in the financial system • Budget control and monitoring • Month - end and yearend procedure • Monthly general ledger reconciliation • Timely coordination and preparation of midterm review and adjustment budget • Coordination and preparation of section 71 and other statutory reports as required by the MFMA and other regulatory requirements • Coordinate and prepare the audit working paper file • Attending to AG queries.
Fringe Benefits: 13th Cheque, Medical Aid, Pension and Housing/Rental Allowance.
FINANCE CLERK: FIXED ASSETS
POST LEVEL 07 OF A GRADE 10 LOCAL AUTHORITY
REMUNERATION: R423 415.07 - R467 703.39 P.A. • (PERMANENT
POSITION)
Requirements: • Matric • National Diploma or equivalent in Property Asset
Management/Finance/Property Valuation • 2 - 5 years’ relevant experience required
• Knowledge of the MFMA and relevant municipal legislation • Must have
computer literacy skills • Valid driver’s licence.
Competencies: • Oral Communication - the ability to articulate a message in
an understandable and convincing matter • Written Communication - the ability
to communicate in writing as appropriate to specific audience • Attention to
detail - ability to scrutinize own work and that of others to ensure accuracy
and compliance with the relevant Municipal standards • Influencing - the ability
to interact with others and influence them to adopt the best alternative from
a range of options • Ethics and Professionalism - the ability to identify and
deal with ethical issues and conflict of interest • Organizational Awareness - the
ability to understand the municipal objectives, and the impact of decisions on
the community and the functioning of the department.
Responsibilities: • Maintain an updated Assets Register through updating
the asset inventory list for all offices/locations; ensuring that Senior Manager’s
requires staff to update these and resubmit details to the Officer by highlighting
any changes to the inventory, and which is then updated on the Main Assets
Register • Capture the required identification data of all assets received/
purchased/transferred, by electronically inputting data as per the Asset
Management Policy and the requirements of the Assets system, in order to
ensure that the data is captured accurately and correctly and all assets are
immediately • Electronically inputs the required data on the Assets Register
that segregates the Assets according to their value, in order to ensure that
this information is up to date and accurate information is maintained as per
the prescriptions of the Asset Management Policy • Examine the detailed
transaction report and utilizes this to compare the assets recorded on the system
as against the Asset Acquisition Forms in order to identify discrepancies and by
establishing the location of such data, and logging of these assets is facilitated
• Conduct a comparison of the assets identified through the capital vote
analysis process to be compared with the asset acquisition forms. Obtaining all
the information through a process of verifying content and assets, and reporting
on any differences. Once verified and checked, all the assets are captured onto
the Asset Management system which is then required to balance to the General
Ledger, and work will continue to be adjusted until this is achieved • Verify that
once the updated asset inventory lists have been signed and received back from
the Departments that all details are correct by ensuring that the asset inventory
lists are signed off to ensure that these agree to the Asset Management System
• Liaise formally with designated officials within each department in order to
determine the condition of all currently registered assets in order that accurate
and appropriate depreciation and loss can be registered to these assets
• Conduct physical spot checks by conducting on-site inspections in order to
verify that new assets have been registered in the correct location, and with
the correct bar-coded label in order to verify such activities and to enable
appropriate action to be taken to remedy any inaccuracies found on the register
• Print and analysing reports by scrutinizing the changes in order to ensure that
all asset information has been correctly loaded onto the Asset Management
System and sends back these asset inventory lists to the various departments
in order for them to sign off on the required changes • Verifying that once the
updated asset inventory lists have been signed and received back from the
Departments that all details are correct by ensuring that the asset inventory
lists are signed off to ensure that these agree to the Asset Management System
• Follow relevant procedures for the disposal of assets.
Fringe benefits: 13th Cheque, Medical Aid, Pension and Housing/Rental
Allowance.
STORES CLERK (02 POSTS)
POST LEVEL 07 OF A GRADE 10 LOCAL AUTHORITY
REMUNERATION: R423 415.07 - R 467 703.39 P. A.
• (PERMANENT POSITION)
Requirements: • Matric (Grade 12) • National Diploma in Financial Accounting
(NQF 6) or equivalent • At least 2 - 5 years’ relevant storekeeping experience
• Knowledge of Inventory Management Processes and Procedures and applicable
legislation • Computer literacy (MS office applications and other applications
suitable for management of inventory) • A valid driver’s license (advantageous).
Competencies: • Oral Communication - the ability to articulate a message in
an understable and convincing matter • Written Communication - the ability
to communicate in writing as appropriate to specific audience • Attention to
detail - ability to scrutinize own work and that of others to ensure accuracy
and compliance with the relevant municipal standards • Influencing - the ability
to interact with others and influence them to adopt the best alternative from
a range of options • Ethics and Professionalism - the ability to identify and
deal with ethical issues and conflict of interest • Organizational Awareness - the
ability to understand the municipal objectives, and the impact of decisions on
the community and the functioning of the department.
Responsibilities: • Receive and issue of materials by ensuring correct
quantity and quality • Recording non-conformities in all stock and materials
received. (PAR’s and NCR’s) • Exercising plant-to – plant transfers in case of
no availability of stock in another store or redistribution of slow-moving stock
• Control the material replenishment plan (MRP to prevent out of stock
situations) • Identifying obsolete or damaged stock items and/or asset inventory
items for possible disposal by public auction • Maintain the security of stock
in the stores in order to ensure accountability of Council assets • Maintain
good housekeeping that conforms to the Occupational Health and Safety act
• Carry out physical stocktaking- continuously, monthly, quarterly and yearly by
reconciling related stock balances • Check stock turnover and/or movement by
identifying redundant and/or obsolete.
FINANCE CLERK: PAYROLL
POST LEVEL 07 OF A GRADE 10 LOCAL AUTHORITY
REMUNERATION: R423 415.07 - R467 703.39 P. A.
• (PERMANENT POSITION)
Requirements: • Matric (Grade 12) • Degree or National diploma in Financial
Accounting • An MFMP Certificate is required to meet the requirements of
the Minimum Competency Regulations (Gazette 29967, June 2007), or the
incumbent should obtain one within a period of 18 months • Two (2) years’
experience in payroll and municipal finance management • Knowledge of
Payday, Sage Evolution 200 system, and mSCOA is essential • Knowledge of
SARS eFiling system will be an added advantage • Knowledge of the MFMA
and relevant Municipal legislation • High level of accuracy and attention to detail
• Strong numeracy and analytical skills • Ability to work under pressure and
meet strict deadlines • Be computer literate.
Competencies: • Integrity and trustworthiness. • Professionalism and
discretion • Service-oriented attitude • Ability to work independently and as
part of a team • Good interpersonal and communication skills • Confidentiality
and ethical conduct.
Responsibilities: • Processing of payroll inputs in the payroll system
• Processing monthly salaries and deductions (UIF, PAYE, pension, medical
aid, loans, etc.) • Generate and verify payroll reports for approval • Ensure
compliance with SARS, SALGA, and other legislative requirements • Maintain
accurate and confidential payroll records • File and archive payroll documents
for audit purposes • Assist in monthly reconciliations of payroll control accounts
• Prepare reports for auditors, management, and external stakeholders
• Assist with the preparation and submission of statutory returns (IRP5, EMP201,
UIF) • Responding to payroll-related queries from employees • Providing
payslips and explaining payroll deductions when requested • Processing of
third-party and any other payroll-related payments • Submission of information
to internal, external auditors, and any other relevant stakeholders • Provision
of statistical information from the payroll system database • Implementation of
municipal policies, procedures, and relevant legislation • Filling and safekeeping
of information • Preform any tasks that may be assigned by the supervisor.
Fringe Benefits: 13th Cheque, Medical Aid, Pension and Housing/Rental
Allowance.
SCM PROCUREMENT CLERK: QUOTATIONS
POST LEVEL 07 OF A GRADE 10 LOCAL AUTHORITY
REMUNERATION: R423 415.07 - R 467 703.39 P.A.
• (PERMANENT POSITION)
Requirements: • Matric (Grade 12) • National Diploma in Supply Chain
Management, Public Procurement, Logistics, or related field • At least 1 - 2
years’ experience in a procurement or SCM environment, preferably in local
government • Knowledge of SCM policies, MFMA, PPPFA, and National
Treasury Regulations • Familiarity with Central Supplier Database (CSD) and
SCM systems • Accuracy and attention to detail • Ability to manage time and
work under pressure • Computer literacy: proficiency in MS Word, Excel, and
financial systems (e.g., mSCOA compliant systems).
Competencies: • Accountability and integrity • Professionalism and reliability
• Good organisational and time management skills • Team player with a strong
work ethic • Good communication and interpersonal skills • Ethical conduct
and confidentiality.
Responsibilities: • Receive and process requisitions from departments
• Prepare and issue Request for Quotations (RFQs) in line with SCM policy
thresholds • Assist in obtaining and evaluating quotations from accredited
suppliers • Ensure that all procurement documents are complete and properly
authorized • Verify supplier information and ensure that suppliers are registered
on the municipal database (CSD) • Assist in updating and maintaining the supplier
database • Ensure compliance with BBBEE and other applicable legislation
during supplier selection • Maintain accurate records of all procurement
transactions • Ensure procurement processes adhere to SCM regulations,
MFMA, and National Treasury guidelines • Assist in preparing procurement
reports and registers • Assist in scheduling and preparing documentation for
the Bid Evaluation and Adjudication Committees (where applicable) • Maintain
records of bid committee minutes and recommendations • Communicate
procurement procedures and status updates to internal departments • Handle
procurement-related queries from internal stakeholders and suppliers.
Fringe Benefits: 13th Cheque, Cellphone Allowance, Medical Aid, Pension, and
Housing/Rental Allowance.
The canvassing of councillors and/or management in respect of this position will lead to the disqualification of the applications. Application form, indicating the position being applied for, together with a comprehensive Curriculum Vitae and certified copies of qualifications, must be posted, with attention of: The Municipal Manager, uMkhanyakude District Municipality, P O Box 449 (Lot 13433 Kingfisher Road) Mkuze, 3965.
NO FAXED OR E-MAILED APPLICATIONS WILL BE ACCEPTED.
The closing date for applications will be at 16h00, Thursday, 17 July 2025. (If you do not hear from us within 30 days of the closing date, regard your application as unsuccessful).
Enquires may be directed to: Mr W.B. Nxumalo, Senior Manager: Corporate Services, tel: (035) 573 8600.
The Municipality is an equal opportunity, affirmative action employer, and in this vein, appropriately qualifying women are encouraged to apply