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Clerks x4 for unemployed youth with Grade 12 at Department of Defence

DEPARTMENT OF DEFENCE



POST 33/38 : ADMINISTRATION CLERK: PRODUCTION REF NO: DCMWC/39/33/23/02

Directorate Human Resource Career Management (PSAP)

SALARY : R202 233 per annum (Level 05)

CENTRE : Western Cape Office, Simon Town

REQUIREMENTS : Grade 12 (NQF 4) or equivalent. Relevant experience and/or courses and Military License will be an advantage. Special requirements (Skills needed): Knowledge of administration procedures relating to specific working environment and office equipment. Ability to plan and co-ordinate office. Ability to operate MS office programs (Ms Word, Ms Excel and Ms Power Point). Communication skills (verbal and written). Problem solving skills, planning and decision making. Ability to obtain military vehicle license.

DUTIES : Provide internal support services to D HR CM (PSAP) Western Cape office. Proving an administrative support service for office in terms of equipment, stationery and stores supplies. Providing administrative leave support for the office. Proving administrative building support for the office. Maintenance of the military vehicle. Arranging all duty away from home unit for office.

ENQUIRIES : Ms T.G. William Tel No: (021) 787 4188

APPLICATIONS : Department of Defence, Directorate Human Resource Career Management PSAP (Western Cape Office), Private Bag X1, Simons Town, 7995.

NOTE : Chief Directorate Human Resource (Directorate Human Resource Career Management PSAP) is guided by the principle of Employment Equity Act; therefore, all the appointments will be made in accordance with the Employment Equity target of the Division. African males, white males and Indian males, are encouraged to apply. Successful applicant must be willing to travel within the Western Cape region.



POST 33/39 : PERSONNEL CLERK: PRODUCTION REF NO: DCMWC/39/33/23/03

Directorate Human Resource Career Management (PSAP)

SALARY : R202 233 per annum (Level 05)

CENTRE : Western Cape Office, Simon Town

REQUIREMENTS : Grade 12 (NQF 4) or equivalent. Relevant experience and/or courses will be an advantage. Special requirements (Skills needed): Knowledge of PSAP personnel practice systems. Knowledge of PSAP Personnel Administration. Knowledge of the CORE Knowledge of Persol system. Knowledge of Human Resource prescripts. Good interpersonal skills. Problem solving skills. Planning and organising skills. Communication skills (Written and Verbal). Computer literacy in MS office suite (Word, Excel, PowerPoint and Access).

DUTIES : Administration of personnel utilization and performance management interventions. Providing an advisory and consultancy service to Western Cape clients. Assist in providing a salary and performance management audit support service to Western Cape clients. Providing an administrative support related to PSAP staffing.

ENQUIRIES : Mrs L. Jansen Tel No: (021) 787 3571

APPLICATIONS : Department of Defence, Directorate Human Resource Career Management PSAP (Western Cape Office), Private Bag X1, Simons Town, 7995.

NOTE : Chief Directorate Human Resource (Directorate Human Resource Career Management PSAP) is guided by the principle of Employment Equity Act; therefore, all the appointments will be made in accordance with the Employment Equity target of the Division. African males, white males and Indian males, are encouraged to apply. Successful applicant must be willing to travel within the Western Cape Region.



POST 33/40 : ADMINISTRATION CLERK: PRODUCTION (INTAKE AND ANALYSIS) REF NO: MO/01/33/23/03

SALARY : R202 233 per annum (Level 05)

CENTRE : Military Ombud Office, Eco Park Highveld, Centurion.

REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent. Possession of a Light vehicle (EB) license will be an added advantage. Special requirements (Skills needed): Flexibility, Proficiency in Microsoft Office Suits, Excel. Professional attitude and appearance. Solid written and verbal communication skills. Excellent organizational skills. Good telephone etiquette; Sound organizational skills; High level of reliability; Ability to act with tact and discretion.

DUTIES : The successful candidate will be reporting to the Business Unit Manager, performing the following core functions: Provide assistance with tasks that contribute to the Office`s success. Provide secretarial, receptionist and clerical support to the Director. Handle documents with the utmost discretion. Receive and make telephone calls on behalf of the Director Intake and Analysis. Manage diary and arranging of access and parking for Director Intake and Analysis. Provide Secretarial duties for meetings including hosting support. Arrange and coordinate travel arrangements and claims. Manage communications, in terms of screening and answering calls and responding to emails. Manage DIA`s correspondence, which is incoming and outgoing, filing, faxing, photocopying and tracking of documents. Write correspondence (i.e. submissions internal memos, letters and reports. Update stakeholder contact details. Make entries and update data base/case management systems for the Director and the Office. Manage complaints allocation register to DIA. Respond to complainant and other enquiries and providing complaint information. Support members of the directorate in the execution of their daily tasks. Collaborate with other directorates to ensure seamless workflow. Receive and compile monthly and quarterly statistical requirements for the Director. Manage asset register for the Directorate. Keep control of pool equipment and DIA cutlery, crockery and perishable food items. Purchase basic goods and services in line with procurement prescripts (e.g stationery and refreshments). Operate and ensure good working condition of equipment like fax machines and photocopiers. Ensure safe working environment by reporting OHS shortcomings to the Director. Perform over and above tasks. Remain up to date with regard to prescripts/policies and procedures applicable to his/her work to ensure efficient and effective support to the Directorate.

ENQUIRIES : Ms J. Dicker/Ms N. Kitsile Tel No: (012) 676 3840/2

APLICATIONS : Military Ombud, Private Bag X163 Centurion 0046, or may be hand-delivered to Block C4, 349 Witch Hazel Ave, Eco Origin, Highveld 0157 or email to recruitment@milombud.org.



POST 33/41 : ADMINISTRATION CLERK COMMUNICATION REF NO: MO/01/33/23/04

SALARY : R202 233 per annum (Level 05)

CENTRE : Office of the Military Ombud, Eco Park Highveld, Centurion

REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent. Possession of a Light vehicle (EB) license will be an added advantage. Special requirements (Skills needed): Flexibility, Proficiency in Microsoft Office Suits, Excel. Professional attitude and appearance. Solid written and verbal communication skills. Excellent organisational skills. Good telephone etiquette; High level of reliability; Ability to act with tact and discretion.

DUTIES : The successful candidate will be Reporting to the Business Unit Manager, performing the following core functions to supporting the Ombud`s goals Support Head of Communications (HOC) objectives and plans, towards goals by providing assistance with tasks that contribute to the Office`s success. Provide Secretarial, Receptionist and clerical support to the HOC. Handle documents with utmost discretion. Receive and make telephone calls on behalf of Head of Communications. Manage diary and arranging access and parking for Stakeholder Engagements. Provide Secretarial duties for meetings including hosting support. Arranging and coordinating travel arrangements and claims. Manage communications, in terms of screening and answering calls including responding to emails: Manage DIA`s correspondence which is incoming and outgoing, filing, faxing, photocopying and tracking of documents. Write correspondence (i.e., Trip Authorities, submissions internal memos, letters and reports. Updating stakeholder contact details. Make entries and update the data base/case management systems for the Director and the Office. Monitor the ‘to do’ list for the Directorate and ensure quality assurance and proper tracking of tasks. Receive and compile monthly, quarterly and annual statistical requirements (e.g., Outreach Programme attendance register). Arrange and coordinate meetings, minutes, venues and refreshments. Coordinate travel arrangements for the Directorate and related logistical arrangements. Respond to enquiries and provide information to responsible Officials. Support members of the directorate in the execution of their daily tasks Collaborate with other directorates to ensure seamless workflow. Receive and compile monthly and quarterly statistical requirements for the Director. Manage the Asset Register for the Directorate. Keep control of pool equipment and cutlery, crockery and perishable food items. Procure/purchase of basic goods and services in line with procurement prescripts (e.g., stationery and refreshments). Operating and ensuring good working condition of equipment like fax machines and photocopiers. Ensure safe working environment by reporting OHS shortcomings to the Director. Perform over and above tasks. Remain up to date with regard to prescripts/policies and procedures applicable to his/her work to ensure efficient and effective support to the Directorate.

ENQUIRIES : Ms J. Dicker/Ms N. Kitsile Tel No: (012) 676 3840/2

APPLICATIONS : Military Ombud, Private Bag X163 Centurion 0046, or may be hand-delivered to Block C4, 349 Witch Hazel Ave, Eco Origin, Highveld 0157 or email to recruitment@milombud.org.



CLOSING DATE : 06 October 2023 (Applications received after the closing date and faxed copies will not be considered).

NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.


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