Clerk Supervisor x14 posts at Dept of Defence for candidates with admin experience
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Clerk Supervisor x14 posts at Dept of Defence for candidates with admin experience


DEPARTMENT OF DEFENCE

CLOSING DATE : 12 December 2025 at 16h00 (Applications received after the closing date and faxed copies will not be considered).


POST 44/04 : ADMINISTRATION CLERK: SUPERVISOR (PATIENT ADMINISTRATION)

REF NO: SG 04/44/25/01

SALARY : R325 101 - R382 959 per annum (Level 07)

CENTRE : Area Military Health Unit Northern Cape (AMHU NC), Kimberley

REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent with a minimum of three

years’ experience in Patient Administration. Special requirements (Skills

needed): Knowledge of clerical duties, practices as well as the ability to capture

data, operate computer and collecting statistics. Knowledge and understanding

of the legislative framework governing the Public Service. Knowledge of

working procedures in terms of the working environment Planning and

organisation skills, Computer literacy. Proven ability to communicate effectively

(written and verbally). Language skills.

DUTIES : Ensure all patient related tasks, reception, data capturing, management of

medical debts, management of accounts, spectacle services. Managing health

records. The applicants will be involved in all aspects of the scanning and

capturing processes. Receiving of health records. Rendering a comprehensive

secretarial and reception service. Ensuring correct referral documentation for

referred patients. Handling health record and telephonic enquiries. Compiling

quarterly and monthly statistics for management retrieve records for

HCP’s/management. Problem solving and supervisory duties.

ENQUIRIES : Major L.D. Masalisa Tel No: (053) 830 3225. Lieutenant Colonel G.B. Pholo

Tel No: (053) 830 3166/43

APPLICATIONS : Department of Defence, South African Military Health Service, AMHU NC,

Kimberly, Private Bag X5056, Kimberly, 8301 or hand deliver to Florence Street

Diskobolos, Kimberley, 8325 or email to Monare.Lehong@dod.mil.za

NOTE : It is the Department’s intention to promote equity (race, gender and disability)

Through the filling of this posts with candidates whose

transfer/promotion/appointment will promote representivity in line with the

numeric targets as contained in our Employment Equity plan.



POST 44/05 : ADMINISTRATION CLERK: SUPERVISOR (PATIENT ADMINISTRATION)

REF NO: SG 04/44/25/02

SALARY : R325 101 - R382 959 per annum (Level 07)

CENTRE : Area Military Health Unit Western Cape (AMHU WC), Wynberg

REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent with a minimum of three

years’ experience in Patient Administration. Special requirements (Skills

needed): Knowledge of clerical duties, practices as well as the ability to capture

data, operate computer and collecting statistics. Knowledge and understanding

of the legislative framework governing the Public Service. Knowledge of

working procedures in terms of the working environment. Planning and

organisation skills, Computer literacy. Proven ability to communicate effectively

(written and verbally). Language skills.

DUTIES : Ensure compliance with office administration by prioritising tasks efficiently,

schedule name list, and leave administration, typing and amending of

documents, client surveys. Support to managers with regards to adherence to

target dates, preparing of presentations. Assist with processing documents

with regards to members administration in the department e.g. contract

renewal or terminations, verification of qualifications. Ensure employees

adhere to the policy and doctrine guidelines pertaining to clearing in and out,

leave, course nomination studies at state expense, taking over of study loans,

renewal of contracts, application to attend seminar and symposium.

ENQUIRIES : Major Nkonzo Tel No: (021) 799 6893. WO2 Ndebele Tel No: (021) 799 6892

APPLICATIONS : Department of Defence, South African Military Health Service, AMHU WC,

Wynberg, Private Bag X10, Wynberg, 7824 or hand deliver to Burren Road

Wynberg, 7824 or email to Monare.Lehong@dod.mil.za

NOTE : It is the Department’s intention to promote equity (race, gender and disability)

Through the filling of this posts with candidates whose

transfer/promotion/appointment will promote representivity in line with the

numeric targets as contained in our Employment Equity plan.



POST 44/06 : ADMINISTRATION CLERK: SUPERVISOR (PATIENT ADMINISTRATION)

REF NO: SG 04/44/25/03

SALARY : R325 101 - R382 959 per annum (Level 07)

CENTRE : Institute for Maritime Medicine (IMM), Cape Town

REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent with a minimum of three

years’ experience in Patient Administration. Experience in PERSOL/PERSAL

will be an added advantage. Special requirements (Skills needed): Knowledge

of clerical duties, practices as well as the ability to capture data, operate

computer and collecting statistics. Knowledge and understanding of the

legislative framework governing the Public Service. Knowledge of working

procedures in terms of the working environment. Planning and organisation

skills, Computer literacy. Proven ability to communicate effectively (written and

verbally). Language skills.

DUTIES : Managing medical records, receiving capturing and scanning of medical

records. Rendering a comprehensive reception and secretarial services.

Ensuring correct referral documentation for referred patients. Handling medical

record queries. Compiling monthly, quarterly and annual statistics for

management. Retrieve records for HCPs/management. Facilitate medical

authorities. Medical debtor and invoice management.

ENQUIRIES : Major A. Haman Tel No: (021) 787 4507/4497 Mr B.O. Xhalabile Tel No: (021)

787 4026

APPLICATIONS : Department of Defence, South African Military Health Service, Human

Resource section, Private Bag X1, Simonstown, Cape Town, 7995 or hand

deliver to Institute for Maritime Medicine, Simonstown, Cape Town, 7995 or

NOTE : It is the Department’s intention to promote equity (race, gender and disability)

Through the filling of this posts with candidates whose

transfer/promotion/appointment will promote representivity in line with the

numeric targets as contained in our Employment Equity plan.



POST 44/07 : ADMINISTRATION CLERK: SUPERVISOR (PATIENT ADMINISTRATION)

REF NO: SG 04/44/25/04 (X5 POSTS)

SALARY : R325 101 - R382 959 per annum (Level 07)

CENTRE : 1 Military Hospital, Thaba Tshwane, Pretoria

REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent, with a minimum of three

years’ experience in Patient Administration. Experience in PERSOL/PERSAL

will be an added advantage. Special requirements (Skills needed): Knowledge

of clerical duties, practices as well as the ability to capture data, operate

computer and collecting statistics. Knowledge and understanding of the

legislative framework governing the Public Service. Knowledge of working

procedures in terms of the working environment. Planning and organisation

skills, Computer literacy. Proven ability to communicate effectively (written and

verbally). Language skills.

DUTIES : Managing medical records, receiving capturing and scanning of medical

records. Rendering a comprehensive reception and secretarial services.

Ensuring correct referral documentation for referred patients. Handling medical

record queries. Compiling quarterly and monthly statistics for management.

Retrieve records for HCPs/management. Problem solving and supervisory

duties. Working daily/night shift hours.

ENQUIRIES : Capt K.L. Ramalivhana Tel No: (012) 314 0308/16

APPLICATIONS : Department of Defence, South African Military Health Service. HR Services

Department, 1 Military Hospital, Private Bag X1026, Thaba - Tshwane Pretoria,

or hand deliver to 1026 Voortrekker Road Thaba Tshwane 0187 or email to

NOTE : It is the Department’s intention to promote equity (race, gender and disability)

Through the filling of this posts with candidates whose

transfer/promotion/appointment will promote representivity in line with the

numeric targets as contained in our Employment Equity plan.



POST 44/08 : ADMINISTRATION CLERK: SUPERVISOR (PATIENT ADMINISTRATION)

REF NO: SG 04/44/25/05 (X2 POSTS)

SALARY : R325 101 - R382 959 per annum (Level 07)

CENTRE : 2 Military Hospital, Wynberg

REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent with a minimum of three

years’ experience in Patient Administration. Experience in PERSOL/PERSAL

will be an added advantage. Special requirements (Skills needed): Knowledge

of clerical duties, practices as well as the ability to capture data, operate

computer and collecting statistics. Knowledge and understanding of the

legislative framework governing the Public Service. Knowledge of working

procedures in terms of the working environment. Planning and organisation

skills, Computer literacy. Proven ability to communicate effectively (written and

verbally). Language skills.

DUTIES : Managing medical records, receiving capturing and scanning of medical

records. Rendering a comprehensive reception and secretarial services.

Ensuring correct referral documentation for referred patients. Handling medical

record queries. Compiling monthly, quarterly and annual statistics for

management. Retrieve records for HCPs/management. Facilitate medical

authorities. Medical debtor and invoice management.

ENQUIRIES : Major L.M. Thebe Tel No: (021) 799 6577 or WO2 Wes Tel No: (021) 799 6454

APPLICATIONS : Department of Defence, South African Military Health Service, 2 Military

Hospital, Private Bag X4, Wynberg, 7824 or hand deliver to 2 Military Hospital,

Hospital Rd, Wynberg Military Base or email to 2milhr@dod.mil.za

NOTE : It is the Department’s intention to promote equity (race, gender and disability)

Through the filling of this posts with candidates whose

transfer/promotion/appointment will promote representivity in line with the

numeric targets as contained in our Employment Equity plan.



POST 44/09 : ADMINISTRATION CLERK: SUPERVISOR (PATIENT ADMINISTRATION)

REF NO: SG 04/44/25/06 (X4 POSTS)

SALARY : R325 101 - R382 959 per annum (Level 07)

CENTRE : 3 Military Hospital, Bloemfontein

REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent, with a minimum of three

years’ experience in Patient Administration. Experience in PERSOL/PERSAL

will be an added advantage. Special requirements (Skills needed): Knowledge

of clerical duties, practices as well as the ability to capture data, operate

computer and collecting statistics. Knowledge and understanding of the

legislative framework governing the Public Service. Knowledge of working

procedures in terms of the working environment. Planning and organisation

skills, Computer literacy. Proven ability to communicate effectively (written and

verbally). Language skills.

DUTIES : Managing medical records, receiving capturing and scanning of medical

records. Rendering a comprehensive reception and secretarial services.

Ensuring correct referral documentation for referred patients. Handling medical

record queries. Compiling weekly and monthly statistics for management.

Retrieve records for HCPs/management. Problem solving. Facilitate medical

authorities. Medical debtor and invoice management.

ENQUIRIES : Maj L. Tshita Tel No: (051) 402 2213

APPLICATIONS : Department of Defence, 3 Military Hospital, Private Bag X40003, Brandhof,

9324, hand deliver to 3 Military Hospital, Furstenburg road, Tempe,

Bloemfontein or email to Manare.Lehong@dod.mil.za

NOTE : It is the Department’s intention to promote equity (race, gender and disability)

Through the filling of this posts with candidates whose

transfer/promotion/appointment will promote representivity in line with the

numeric targets as contained in our Employment Equity plan.

POST 44/10 : ADMINISTRATION CLERK: PRODUCTION (PATIENT ADMINISTRATION)

REF NO: SG 04/44/25/07

SALARY : R228 321 - R268 950 per annum (Level 05)

CENTRE : Institute for Maritime Medicine (IMM). Simonstown

REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent. No experience required.

Special requirements (Skills needed): Knowledge of clerical duties, practices

as well as the ability to capture data, operate computer and collecting statistics.

Knowledge and understanding of the legislative framework governing the

Public Service. Knowledge of working procedures in terms of the working

environment. Planning and organisation skills, Language skills. Proven ability

to communicate effectively (written and verbally). Computer literacy. A typing

test will be required of all candidates interviewed.

DUTIES : Ensure an effective reception service. Record, organize, store and retrieve

information related to work in the administrative environment and or deal

directly with clients by requesting and providing information. Capture patient

health data. Routine administration output control statistics. Retrieve records

for HCP’s/management. The applicant will be required to render

comprehensive clinic / ward reception and secretarial duties. Processing and

capturing of health records on the Military Medical Main Frame. Liaison

between patients and Health Care Professionals.

ENQUIRIES : Major A. Haman Tel No: (021) 787 4507/4497. Mr B.O. Xhalabile Tel No: (021)

787 4026

APPLICATIONS : Department of Defence, South African Military Health Service, Human

Resource section, Private Bag X1, Simonstown, Cape Town, 7995 or hand

deliver to Institute for Maritime Medicine, Simonstown, Cape Town, 7995 or

NOTE : It is the Department’s intention to promote equity (race, gender and disability)

Through the filling of this posts with candidates whose

transfer/promotion/appointment will promote representivity in line with the

numeric targets as contained in our Employment Equity plan.


NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon, qualifications, relevant experience and research output. The shortlisted candidates will be subjected to two (2) preentry assessments (practical and ethical exercise) which will determine the candidate’s suitability. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.



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