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Cleaner x3, Library Assistant x10, Clerk x2, Admin Officer x3, State Accountant x2 posts at Limpopo Department of Sports, Arts and Culture

PROVINCIAL ADMINISTRATION: LIMPOPO DEPARTMENT OF SPORT, ARTS AND CULTURE

Department of Sport, Arts & Culture is an equal opportunity, affirmative action employer with clear employment equity targets Women and People with Disabilities are encouraged to apply


POST 09/98 : CLEANER REF NO: SAC 2024/16 (X2 POSTS)

SALARY : R125 373 per annum (Level 02)

CENTRE : Mopani District and Waterberg District

REQUIREMENTS : NQF level 1 or 2 (Grade 8 or 9) (AET/ABET level 2 certificate) from a recognized institution of basic Education. Certificates of training services in cleaning will be an added advantage. Knowledge and skills: Work procedures such as Cleaning, Operating equipment and Health and safety. Interpersonal relationship, communication skills and Organizing skills.

DUTIES : Cleaning of offices corridors, elevators and Boardrooms. Clean general kitchens. Cleaning of restrooms. Safe keep and maintain cleaning materials and equipment. Report broken cleaning machines and equipment’s. Request cleaning materials. Cleaning walls, windows and doors. Emptying and cleaning of dustbin. Replace toilet papers, hand towels and refreshers.

ENQUIRIES : Mr Musia N, Ms. Monama RME, Ms Langa L and Ms Makaulule MM Tel No: (015) 284 4143/ 4350/ 4109/ 4144



POST 09/97 : LIBRARY ASSISTANT REF NO: SAC 2024/15 (X5 POSTS)

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SALARY : R171 537 per annum (Level 04)

CENTRE : Morebeng Capricorn District Library Vlaakfontein Soetfontein Bakgoma

REQUIREMENTS : NQF level 4/ grade 12 certificate or equivalent qualification from a recognized institution of basic Education. An undergraduate qualification NQF level 6 in Library & information Studies/Science as recognized by SAQA will be an added advantage. A valid driver’s license (except for persons with disabilities). Skills and knowledge: Knowledge and understanding of administration procedures relating to library environment including norms and standards. Must be computer and internet literate. Planning and organizing skills, Basic interpersonal relationship and problem-solving skills. Ability to work under pressure.

DUTIES : Provision of clerical support services within the library. Provide support services for library administration. Computerization of library material. Provide support services for awareness and collection development. Assist with processing of library materials to be shelve ready. Assist the librarian in day-today management and operation of the library. Sorting, shelving and shelve reading of library materials according to their categorization. Assist with executing library assets for asset management purposes. Assist library users when looking for reading, research materials and computer related purposes. Assist library users when looking for reding, research materials and computer 85 related information. Assist with counter, phone and email enquiries from library users. Checking books in and out at the from desk. Register new customers and maintaining and updating customer profiles.

ENQUIRIES : Mr Musia N, Ms. Monama RME, Ms Langa L and Ms Makaulule MM Tel No: (015) 284 4143/ 4350/ 4109/ 4144



POST 09/93 : LIBRARIAN REF NO: SAC 2024/11 (X5 POSTS)

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SALARY : R294 321 per annum (Level 07)

CENTRE : Vhembe District Library Groblersdal Mapodile Orighstad Nirvana

REQUIREMENTS : An undergraduate qualification NQF level 6 in Library & information Studies/Science as recognized by SAQA. A minimum of 2 years’ experience in the library environment. A valid driver’s license (except for persons with 83 disabilities). Skills and knowledge: Knowledge of Batho Pele principles, Public Service Regulations, policies, and procedures. Administration procedures including norms and standards. Basic numeracy. Organizing and planning. Computer literacy. Basic interpersonal relations. Problem solving. Maintaining discipline.

DUTIES : Market and promote library services. Classify and catalogue library material. Render reference and information services. Develop a new established library. Inform users of special library collection, display library material during/departmental events, compile bibliographies, conduct orientation on library utilization. Render professional library and information service to the community. Assist with identifying maintenance needs for the building, equipment, library assets and material. Manage day today library operations. Responsible for the marketing and advocacy of library services and within the library. Facilitate establishment and full participation of book clubs. Capture newly acquired library material on the system. Analyse and sort library material according to the applicable library system, Maintain online authority file. Perform necessary library administrative tasks. Handle interlibrary loans, attend reference queries, trace bibliographic records, collect and records publications and corrigenda, monitor the circulation of library resources, Conduct library orientation to users regarding library usage and retrieval of information. Provide information service to library users. Monitor library user’s statistics and compile reports as required. Assist the District Librarian to conduct asset verification. Liaise with stakeholders and district library on library matters. Compile monthly, quarterly, and annual reports. Supervise library staff.

ENQUIRIES : Mr Musia N, Ms. Monama RME, Ms Langa L and Ms Makaulule MM Tel No: (015) 284 4143/ 4350/ 4109/ 4144



POST 09/94 : SUPERVISOR: CLEANING SERVICES REF NO: SAC 2024/12

SALARY : R202 233 per annum (Level 05)

CENTRE : Head Office Polokwane

REQUIREMENTS : NQF level 4 / grade 12 certificate from a recognized institution of basic Education. Certificates of training services in cleaning will be an added advantage. Skills and knowledge: Cleaning and Operating equipment. Health and safety. Computer literate. Interpersonal relationship. communication skills. Organizing skills.

DUTIES : Supervise the provisioning of cleaning, safeguarding & maintenance services. Ensure that all equipment for cleaning is in good working conditions and is effectively utilized. Identify hazards in the buildings/office areas such as those related to fire and electricity. Responsible for ordering, receiving, storage, stock control and stock taking. Perform administration functions associated with cleaning services. Supervise human and physical resources. Supervise and report on staff performance through the compilation of staff job description and performance work plans. Conduct performance reviews of staff.

ENQUIRIES : Mr Musia N, Ms. Monama RME, Ms Langa L and Ms Makaulule MM Tel No: (015) 284 4143/ 4350/ 4109/ 4144



POST 09/95 : REGISTRY CLERK REF NO: SAC 2024/13

SALARY : R202 233 per annum (Level 05)

CENTRE : Head Office (Polokwane)

REQUIREMENTS : NQF level 4/ grade 12 certificate or equivalent qualification from a recognized institution of basic Education. An undergraduate qualification NQF 6 in Records Management / Archives will be an added advantage. Skills and knowledge: Knowledge of registry duties, practices as well as the ability to capture data, operate computer. Working knowledge and understanding of legislative framework governing the Public Service. Knowledge of storage and retrieval procedures. Computer operating skills. Planning and organization. Good verbal and written communication skills.

DUTIES : Render asset management clerical support. Handle telephonic and other enquiries received. Receive and register hand delivered mail/files. Render demand and acquisition clerical support. Receive all mail. Sort, register and dispatch mail. Distribute notices on registry issues. Render logical support services. Opening and files according to record classification system. Filing/storage, tracing (electronically / manually) and retrieval of documents and files. Complete index cards for all files. Operate office machines in relation to the registry function. Process documents for archiving and/or disposal. 84 Conduct electronic scanning of files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records of archived documents.

ENQUIRIES : Mr Musia N, Ms. Monama RME, Ms Langa L and Ms Makaulule MM Tel No: (015) 284 4143/ 4350/ 4109/ 4144


POST 09/96 : ADMINISTRATION CLERK: TRANSPORT SERVICES REF NO: SAC 2024/14

SALARY : R202 233 per annum (Level 05)

CENTRE : Head Office (Polokwane)

REQUIREMENTS : NQF level 4/ grade 12 certificate or equivalent qualification from a recognized institution of basic Education. An undergraduate qualification NQF level 6 in Logistics / Transport Management as recognized by SAQA will be an added advantage. Skills and knowledge: Knowledge and understanding of Transport policies guiding the use of Government owned transport and Subsidized motor transport. Understanding of log sheet. Computer skill, communication skills; Planning and organizing. Basic Numeracy. Report writing, Co-ordination skills and Customer care.

DUTIES : Provide support services with regards to fleet management. Facilitate fleet maintenance and repair authorizations/ receive & capture all authorizations requests from service provider. Arrange bookings for servicing and maintenance of vehicles. Facilitate the signing of all transport authorizations and file the records thereof. Reconcile official kilometres with regards to petrol consumption and conduct pre and post inspection of vehicles. Maintain an active fleet register. Provide support services with regards to travel claims. Verify claims for correctness and submit for payment. Support the supervisor by obtaining outstanding travel related documents from users and check for compliance. liaise with stakeholders with the objective of sourcing and securing supporting documentation for travel claims. Render general clerical support services. Provide logistical support for transports committees. Provide clerical support for acquisition of subsidized and departmental vehicles. Record, organize, store, capture and retrieve transport related correspondence and data. Update registers and statistics. Keep and maintain the filing system for the component. Type routine letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component.

ENQUIRIES : Mr Musia N, Ms. Monama RME, Ms Langa L and Ms Makaulule MM Tel No: (015) 284 4143/ 4350/ 4109/ 4144



POST 09/89 : STATE ACCOUNTANT: FINANCIAL REPORTING REF NO: SAC 2024/07

SALARY : R294 321 per annum

CENTRE : Head Office (Polokwane)

REQUIREMENTS : An undergraduate qualification NQF level 6 in Accounting/ Financial Accounting / Financial Management as recognized by SAQA. A minimum of 2 years of experience in the finance/Financial Reporting environment. A valid driver’s license (except for persons with disabilities). Skills and knowledge: Knowledge of PFMA, Treasury regulations. Knowledge of the LOGIS/BAS system. Knowledge of finance, administration, planning and organizing, budgeting and project management. Interpersonal and computer literacy skills. communication (verbal and written) skills.

DUTIES : Closure of books on monthly and annually. Ensure clearance on PERSAL and PMG exceptions. Cash flow management. Reconcile funds requested by Treasury against total budget of the Department. Compile journals to Exchequer Grant account. Compile and submit financial statements to Provincial Treasury and Office of the Auditor General. Ensure that audit exceptions and findings from Auditor General relating to annual financial statements are responded to. Prepare bank reconciliation statement. Compare and reconcile bank statements with the Pay Master General (PMG) in BAS system to establish imbalances and rectify. Clearing of suspense accounts. Monitor and investigate all pending adjustment suspense account and allocate to relevant accounts. Prepare monthly suspense report for submission to Provincial Treasury.

ENQUIRIES : Mr Musia N, Ms. Monama RME, Ms Langa L and Ms Makaulule MM Tel No: (015) 284 4143/ 4350/ 4109/ 4144



POST 09/90 : ADMINISTRATION OFFICER REF NO: SAC 2024/08 (X2 POSTS)

(One (1) year contract renewable based on performance for a period of three (3) years.

SALARY : R294 321 per annum. Plus 37% lieu benefit

CENTRE : Head Office (Polokwane)

REQUIREMENTS : An undergraduate qualification NQF level 6 in Public Administration / Management as recognised by SAQA. A minimum of 2 years’ experience in Administration. A valid Driver’s License (except for persons with disabilities). Knowledge and skills: Knowledge of Division of Revenue Act, PFMA, Treasury regulations, public service Regulations. Knowledge of finance, administration, planning and organising, budgeting and project management. Interpersonal and computer literacy skills. communication (verbal and written) skills.

DUTIES : Coordinate the procurement processes of the Library Conditional Grant in line with the grant framework. Manage and monitor library grant budget as well as expenditure. Process payment of Library grant programmes and confirm payment with service providers. Process creditors payment and ensure safe keeping of payment vouchers as per file plan. Compile bas payments advices and processing payment of account. Process submissions for shifting/virement of funds. Clear suspense accounts. Prepare payment reports and attend to queries. Prepare monthly, quarterly and annual reports on the grant's expenditure. Ensure that service providers are paid timeously. Ensure submission of vouchers to auditors.

ENQUIRIES : Mr Musia N, Ms. Monama RME, Ms Langa L and Ms Makaulule MM Tel No: (015) 284 4143/ 4350/ 4109/ 4144



POST 09/91 : ADMINISTRATION OFFICER: ACQUISITION REF NO: SAC 2024/09

(One (1) year contract renewable based on performance for a period of three (3) years.

SALARY : R294 321 per annum. Plus 37% lieu benefit

CENTRE : Head Office (Polokwane)

REQUIREMENTS : An undergraduate qualification level 06 in Acquisition/ Logistic Management / Public Administration / Management / Supply Chain Management / Purchasing as recognized by SAQA. A minimum of 2 years’ experience in Acquisition. A valid Driver’s License (except for persons with disabilities).

Knowledge and skills: Communication skills (verbal and written), Computer literacy, Project planning and report writing. Problem solving skills. Good interpersonal relationship. Ability to work under pressure.

DUTIES : Invite price quotations through approved Departmental Suppliers database. Compile bid documents for price quotations and bid administration. Capture approved requisitions / submissions into LOGIS. Adequate record keeping and administering of Departmental Contracts. Serve as Secretariat to Bid Evaluation Committee. Receive and process service rendered Tax invoices for payment.

ENQUIRIES : Mr Musia N, Ms. Monama RME, Ms Langa L and Ms Makaulule MM Tel No: (015) 284 4143/ 4350/ 4109/ 4144


POST 09/92 : ARCHIVIST REF NO: SAC 2024/10

SALARY : R294 321 per annum (Level 07)

CENTRE : Head Office (Polokwane)

REQUIREMENTS : An undergraduate qualification NQF level 6 in Archives / Records Management as recognized by SAQA. A minimum of 2 years’ experience in the Archives services environment. A valid driver’s license (except for persons with disabilities). Skills and knowledge: Knowledge of Batho Pele principles, Public Service Regulations, policies, and procedures. Administration procedures including norms and standards. Organizing and planning. Computer literacy. Basic interpersonal relations. Analytical skills. Written and verbal communication. Research skills. Presentation skill. Training and presentation skills. Project management. Interviewing skills.

DUTIES : Design, evaluate, implement and maintain records classification systems. Design records classification systems in consultation with client offices, which includes all governmental bodies. Ensure that client offices submit draft records classification systems for evaluation and approval by the Provincial Archivist. Provide records management training. Facilitate planning for the courses through continuous liaison with stakeholders. Update the training manual and compile in line with policies and procedures. Conduct appraisal of records for disposal purposes. Conduct a contextual analysis, a comprehensive study of the organization concerned. Formulate a hypothesis on the overall value of records and records systems, indicating records with archival value and with little or no value. Conduct inspections to ensure compliance with proper records management practices. Draw up an annual inspection programme for approval and dissemination to the concerned offices. Provide professional support and advice to stakeholders. Conduct presentations on archives and records management based on the need or the requests received from the client offices. Participate in consultation meetings and for a to address relevant concerns and problems with regards to records management practices. Collect, arrange, describe and preserve non- public and public records. Promote and market archival functions and services. Conduct educational and public outreach programmes such as tours, lectures, classes and school visits. Undertake the identification, research, selection and display of items for exhibitions.

ENQUIRIES : Mr Musia N, Ms. Monama RME, Ms Langa L and Ms Makaulule MM Tel No: (015) 284 4143/ 4350/ 4109/ 4144




APPLICATIONS : Send Your application quoting the relevant reference number, position, and management area on the new Z83 to: Director: Human Resource Management, Department of Sport, Arts and Culture, Private, Bag X9549, Polokwane, 0700 or Hand delivered at 21 Biccard Street, Polokwane.



CLOSING DATE : 28 March 2024 @13h00


NOTE : Department of Sport, Arts & Culture is an equal opportunity, affirmative action employer with clear employment equity targets. Applications must be submitted on new Z83 forms obtainable from all Government Departments or can be downloaded from www.gov.za / www.dpsa.gov.za. Applicants are to specify the Centre on Z83. The contents of this Circular will also be posted on the following websites www.sac.limpopo.gov.za / www.limpopo.gov.za, and www.dpsa.gov.za. The new Z83 form must be fully completed and signed by the applicant. The following must be considered in relation to the completion of the new Z83 by applicants: All the fields in Part A, Part C and Part D should be completed. In Part B, all fields should be completed in full except the following: South African applicants need not provide passport numbers. If an applicant responded “no” to the question “Are you conducting business with the State or are you a Director of a Public or Private company conducting business with the State? If yes (provide detail)” then it is acceptable for an applicant to indicate not applicable or leave blank to the question, “In the event that you are employed in the Public Service, will you immediately relinquish such business interest?”. Applicants may leave the following question blank if they are not in possession of such: “If your profession or occupation requires official registration, provide date and particulars of registration”. Noting there is limited space provided for Part E, F & G, applicants often indicate “refer to Curriculum Vitae (CV) or see attached”, this is acceptable as long as the CV has been attached and provides the required information. If the information is not provided in the CV, the applicant may be disqualified. It must be noted that a CV is an extension of the application of employment Z83, and applicants are accountable for the information that is provided therein. The questions related to conditions that prevent re-appointment under Part F must be answered. Applications are hereby invited for filling of vacant posts, which exist in the Limpopo Department of Sport, Arts and Culture. Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation (when shortlisted). The Department reserves the right not to make any appointment(s) to the post



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