AVBOB; SECRETARY- GAUTENG

Secretary (C2)


Company AVBOB

Reference # 429MS05

Published 25/02/2020

Contract Type Permanent

Salary Market Related

Location Gauteng Area, Gauteng, South Africa

Introduction

Avbob has a vacancy for a secretary.

Job Functions Administration,Secretary

Industries Admin, Office & Support,Consulting Services

Specification

RESPONSIBILITIES INCLUDE:

 Manage General Managers’ diaries and assist in planning appointments,

board meetings, conferences etc.

 Receive and screen phone calls and redirect them when appropriate.

 Handle all outgoing and incoming correspondence (e-mail, letters, packages etc.).

 Make travel arrangements for General Managers.

 Perform general office duties such as ordering supplies, maintaining records and

reports and filing.

 Prepare invoices, reports, memos, letters and all relevant documents.

 Coordinate meetings, conferences/seminars, management strategic workshops etc.

 Provide secretarial support at various meetings and record minutes.

 Prepare and distribute agendas, meeting packs and make arrangements such as

coordinating catering for luncheons, committees, and other meetings.

 Manage knowledge and information for historical reference by developing and

utilizing effective filing and retrieval systems.

 Collaborate with colleagues on all executive floors to promote team work,

communication and effective functioning of the executive team.

 Assist with ad-hoc requests and tasks aimed at ensuring effective functioning of

the general manager’s area of responsibility.

Requirements

QUALIFICATIONS REQUIRED FOR THE POSITION:

 Grade 12.

 Secretarial Certificate.

 Microsoft office certification (Word/Excel/PowerPoint).

Job Closing Date 28/02/2020


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