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Administrative Assistant at RAF for semiskilled candidates

Administrative Assistant: Legal Cost Validation x2

Division:  Operations

Reference No:  5659

Location: 

Durban, Kwazulu-Natal, ZA

Employment Type:  Fixed Term Contract

Disability (EE targeted role):  Yes

T.A.S.K Grade:  06

Job Posting Salary:  R244,732.00

Job Posting End Date:  20 May 2025

The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.

 

  

Purpose of the Job: The Administrative Assistant: Legal Costs Validation will ensure that received bills/files are allocated on the legal cost system for officers to assess and mark them for payment requisition and general admininstration of legal costs.

 

Key Performance Areas

 

Perform Office Administration

  • Pre-screening of files and bills to ensure that they belong to the correct branch of the RAF.

  • Updating the information on the files to correlate with the claim system in respect of claim numbers, link numbers, claimants and attorneys’ details.

  • Stamp, Sort and separate fee analysis from taxations and block settlements.

  • Identify whether the bill is a High Court merits or quantum and/or both merits and quantum.

  • Identify if the bill belongs to another region.

  • Scan, email and prepare matters for other regions to be delivered to the relevant region.

  • Update the status and allocation of file on the claims viewing system.

  • Maintaining accurate records of files where legal cost payments are to be requested.

  • Keep records of movements of all files.

  • Requesting and/or uplifting of files, filing of documents.

  • Internal queries: list of outstanding payments from the CEO.

  • Retrieving bills from finance to verify information.

  • Telephone queries, attending to calls from our officers while in court to verify information urgently in the system.

  • External queries: receiving calls from attorneys to check payments.

  • Consultations with Assessors/ Attorneys.

  • Calling or emailing attorneys requesting correct claim numbers, identity numbers, court orders, power of attorney and termination of mandates.

 

Perform validation of allocated bills

  • Validation: check if the bill corresponds with attorneys, correct claim numbers.

  • Checking previous payments.

  • Checking if the offer was loaded on the legal cost system.

  • Promptly allocate files/bills of costs on the legal cost. System within a specific given timeframe.

 

Perform Batching and Indexing

  • Printing of payment histories, record all bills manually on a daily basis before giving them to officers to authorise and approve payments.

  • Receiving of payments report and submitting payments to finance for payments within a specific given timeframe.

 

Provide reports as and when required

  • Keep daily stats of activities on work allocated and work to be assessed.

  • Submit daily and monthly stats as requested by management.

 

Qualifications and Experience  

  • NQF 4 (Matric or Grade 12) qualification.

  • Relevant 1 year experience in Claims /Litigation/Summons/Administration/Registration and Data capturing.

 

Behavioral competencies

  • Personal Mastery

  • Emotional Wisdom

  • Ethics and Governance 

  • Customer Orienattion and Customer Focus

 

Technical Competencies

  • Proficiency in English and one other official language

  • Good communication skills and telephone etiquette

  • Computer Literate

  • Interpersonal Relations

  • Good organizational, administrative and time management skills

  • Team Player 


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