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Admin post experienced Administration/Secretarial graduates at SA Tourism, willing to work abroad!

Administrator Coordinator post experienced Administration/Secretarial graduates at SA Tourism, willing to work abroad!


ADMINISTRATIVE COORDINATOR

NORTH EUROPE HUB

Fixed-term contract: 12 months

An exciting opportunity exists for an Administrative Coordinator to join our Tourism Execution team in Amsterdam, the Netherlands. This position reports to the Head:

North Europe Hub. If you possess the required skills, experience and are an energetic team player interested in joining a dynamic organisation committed to developing a better South Africa, we invite you to apply.


Key Outputs:

 Assist in preparing project proposals and schedules

 Ensure that all official information is stored and maintain files and records with effective filing systems

 Compile reports as per requirements on all office operations (weekly, monthly and quarterly).

 Co-ordinate internal communications to ensure that all team members stay informed of organisational wide changes and developments

 Create and/ or maintain a database of business contacts i.e. compilation, management and updating as per meetings and other engagements that occur

 Administer the contract with the appointed warehouse/ fulfilment centre including invoice check, documentation and stock levels with defined reports and briefs for campaigns.

 Provide support to the Hub Head and broader hub team as required to ensure project implementation according to approved plans.

 Proofread translation work

 Manage agencies/purchase orders/supplier invoices and document as per agreed process and procedure.

 Liaise with agencies/suppliers on receiving and distribution of marketing collateral.

 Deliver on receptionist and customer welcoming duties

 Manage printing and distribution of marketing collateral as per policy.

 Engage with the Head: North Europe Hub, Trade Relations Manager, Finance Manager, Marketing and Communications officer and other relevant support staff in Head Office to provide in-country office administrative support.

 Schedule appointments and manage and maintain an electronic diary for the Head: North Europe

 Plan and prepare timeously the relevant documentation for meetings and arrange venues and refreshments as required

 Record minutes of meetings and ensure that the minutes are distributed to the relevant parties

 Co-ordinate all logistics of marketing and promotions events with relevant project team members

 Coordinate official travel and ensure all travel reservations are made as required for all staff in the North Europe hub

 Co-ordinate and provide administrative support with on-boarding programme for new employees


Qualifications and Experience

 A diploma in administration/secretarial operations or similar.

 Around 2-3 years’ collective working experience

 Compliance with policies in line with relevant legislation and regulatory requirements namely PFMA, Treasury Regulations and Frameworks on performance information and strategic plans

 Language proficiency: Dutch and English.


Knowledge and Understanding of

 Knowledge and understanding of the principles of business

 Administrative support best practice.

 Project management.

 Government priorities and imperatives

 Excellent communication skills, both written and verbal, including both internal and external correspondence

 All Public Service systems.

 Communications and information management legislative requirements


Visit us @ www.southafrica.net


Detailed CV to be sent to : tourismexecution@southafrica.net


Closing date : 04 September 2023

Should you have not heard from us Four weeks after the closing date, kindly consider your application unsuccessful.

No late applications will be accepted.


NB. Only Netherlands based citizens may apply South African Tourism does not offer Work Permit sponsorship


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