Admin Assistant at UCT for skilled candidates

ADMINISTRATIVE ASSISTANT

(Payclass 07; Part-time - 25 hours per week, 12 months)

Pathology / Medical Virology

Faculty of Health Sciences

Introductory paragraph

The purpose of this position is to provide research administrative support to staff and students relevant to the

projects within the C Williamson and M-R Abrahams research teams. Furthermore, to provide secretarial and

administrative assistance to the Line Manager(s) to enable them to make the best use of their time.

Requirements for the job:

• Matric (NQF Level 4)

• 3 years’ experience as Personal/Administrative Assistant

• Computer literacy (Excel, Word, Power Point, Outlook)

• At least 1 year experience working in higher education/academic environment.

The following will be advantageous:

• Experience with UCT’s administrative forms and processes particularly Finance and HR

Responsibilities:

• Administrative and Secretarial support

• Assist with human resources process for the group

• Assisting line manager and students with research administration

• Assisting students in accordance with the university’s administrative procedures

• Compiling Purchase Order Requests, Journals, Mileage Claims, Remittances and submitting same

• Managing Own and others Purchase Card, paying quotes and obtaining same, compiling documentation

and capturing on UCT website

• Liaison with Accounts department re transfers, journals, various other forms

• Tracking forms for signature and submission, both in accounts and HR

The annual cost of employment, including benefits (where applicable), is between R161 602,66 and R296 630,00.

Expected number of working hours per week is 25. The position is for a 1-year contract, renewable depending on

satisfactory performance and availability of funds.

Application

To apply, please e-mail the below documents in a single pdf file to Bruna Galvão at bruna.galvao@uct.ac.za

- UCT Application Form (download at http://forms.uct.ac.za/hr201.doc)

- Cover letter, and

- Curriculum Vitae (CV)

Please ensure the title and reference number are indicated in the subject line.

An application which does not comply with the above requirements will be regarded as incomplete.

Only shortlisted candidates will be contacted and may be required to undergo an assessment.

Website: https://health.uct.ac.za/medical-virology/research/hiv-diversity-group

Reference number: E241224

Closing date: 06 January 2025

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