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Admin Assistant at ARC LNR for semiskilled candidates

ADMIN ASSISTANT-ELSENBURG

The Agricultural Research Council 2025/07/16   Elsenburg


Job Reference Number: ARC-AP 41

Department: 02 - API

Business Unit:

Industry: Admin/Office Support

Job Type: Permanent


Salary: Market Related

The ARC seeks to appoint a highly skilled, experienced and dynamic person to the following position(s) at Animal Production (ARC-AP), Elsenburg, Western Cape.


Job Description

  • Administrative (secretariat) office services                 

    • Ensure various administrative tasks for the ARC-Irene laboratories and Elsenburg personnel, including diary control, etc.

    • Meetings: arrangements, agendas, attendance registers, minutes, relevant documents, venues, and refreshments when needed.        

    • Copier/Printer: Monitor responsible usage, Stationery controlled with project numbers.

       

  • Procurement

     

    • Ensure travel arrangements, SAGE X3 requisitions, quotations, bookings, orders, tickets, GRNs and invoices.

    • Stationery: manage, orders, monthly stock count, issue on SAGE X3.                   

    • Petty Cash: withdrawals, approvals for purchases, summaries, budget sheets, requisitions, slips, control, purchases.

    • Procurement: all requisitions on SAGE X3, queries, quotations, orders, invoices and GRNs. Liaise with suppliers. Compile submissions as needed.

    • Follow up weekly on outstanding invoices for (Elsenburg, Irene Institute and other

    • Institutes). Preparation of the test reports immediately after a job has been completed by the laboratory.

    • Allocate the payments with the correct invoices for (Elsenburg, Irene and other Institutes)

       

  • Labware and Test reports

     

    • Generate reports using LIMS (Labware).

    • Constantly liaise with laboratory clients.

     

  • Wellness, occupational health, and safety                  

    • Social events: assists with arrangements, purchases, and preparations.

    • First aid kits, fire-extinguisher services, raising awareness, cooperating with Glen wellness group.


Job Requirements

  • National Senior Certificate (Grade 12) with 5 years administrative experience.

  • Administration/Secretarial Diploma will be an added advantage.

  • Experience in working on ESS, Labware and SAGE.

  • Prior experience in project administration will be beneficial.

  • Good Interpersonal skills.

  • Telephone etiquette.

  • Proficiency in MS Office,     

  • Excellent Communication skills (verbal and written).

  • Interpersonal skills. 

  • Ability to deliver excellent customer service, externally and internally as well as maintaining confidentiality.

  • Experience in handling multiple tasks.

  • Ability to make informed decisions quickly and execute those decisions with confidence.

  • Proven experience in working with large teams.

  • The ability to respect and maintain confidentiality.

  • Skilled to work as part of the team as well as independently.

  • In possession of a valid SA driver’s license.

  • Experience in ISO 17025 and working in an accredited laboratory will be an added advantage .

 

Enquiries: Dr. Mzukisi Matandabuzo: Tel: (012) 672 9203

CLOSING DATE FOR APPLICATIONS: 30 JULY 2025



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