Secretary III Position summary
Listing reference: adams_000025 Listing status: Online Apply by: 5 May 2023
Industry: Legal Job category: Other: Legal Location: South Africa Contract: Permanent Remuneration: Market Related EE position: No
Introduction An opportunity has become available for a Dynamic individual to join the largest Intellectual Property Firm in Africa and one of the biggest law firms in South Africa.
Job description Duties and Responsibilities · Creation of new Trade Mark records on Patricia · Preparing Trade Mark forms, certificates, acceptance notices for lodging with the Registrar · Typing correspondence in response to the Registrar’s queries or official actions · Filing South African and foreign applications · Assisting with travel arrangements, flight bookings, hotel reservations · Capturing of history on computer records · Communicating with search clerks at the Trade Marks Office · Entering searches onto system · Typing of search correspondence · Attending to accounting matters (re: suspense items and open item listing) · Typing of invoices and credit notes (including up loadable-bills) · Creating and printing trade mark listings · Opening files and dictation typing · Drawing diaries · Faxing, filing, photo copying and general office duties · Sending and receiving e-mails · Typing of minutes of meetings · Checking and monitoring Standing Instructions · Answering telephone calls and screening calls · Handling routine correspondences · Arranging meetings and appointments · Diarising files Skills and knowledge · Computer literate in Word · Typing speed of 60 wpm and excellent dictation skills · Fully conversant in English (speak and read) · Ability to work independently, to work under pressure and to use initiative · Ability to prioritize. · Ability to handle information related to the department with confidentiality. · Good organizational skills · Fully conversant in English and Afrikaans (speak, read and type) Minimum requirements · Matric · Secretarial Diploma (an advantage)