Jul 5, 2023
INTERN: RECORDS MANAGEMENT (JHB NORTH)
Closing Date for Applications: 14 July 2023
Work Level Student/Graduate
Job Type Contract
Salary 7,000.00 - 7,000.01
Duration 9 - 12 Months
EE Position No
Location JHB North
Reference Number SS-16
Description
DUTIES
• Manage the registry
• Handling of incoming and outgoing correspondence.
• Classify and label documents and file accordingly
• Ensure up-to-date databases and systems
• Fill record requests by retrieving files from databases, systems, and archives
• Maintain accurate records of document orders and movements
• Remove or archive repeated documents or irrelevant/out-dated information
• Respond to queries in person, by e-mail or by phone
• Prepares outgoing mail received for dispatch
• Receives requests for inactive documents in external storage
• Registry and Administration filing;
• Opening and close files according to the record classification system.
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files
• Ensure and complete index cards for all files.
• Open and maintain remittance register.
• Electronic scanning of files
• Sort and package files for archives and distribution
• Compile list of documents to be archived and submit to the manager
• Keep records for archived documents.
Requirements
• Matric or equivalent
• A 3 Year Diploma or Equivalent in Archives and Records Management, Information Management or Information Studies or Public Administration or Equivalent